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Home > Connecticut > Yale University

Yale University

Yale Conferences & Event Services
PO Box 208355

New Haven, Connecticut 06520

2000Largest Group
50Meeting Rooms
1500Overnight Guests
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  • Yale Central CampusYale Central Campus

  • Beinecke Rare Book & Manuscript LibraryBeinecke Rare Book & Manuscript Library

  • Timothy Dwight Courtyard - Residential CollegeTimothy Dwight Courtyard - Residential College

  • Schwarzman CenterSchwarzman Center

  • Schwarzman Center Rotunda Schwarzman Center Rotunda

  • Sterling Memorial LibrarySterling Memorial Library

  • Yale Central Campus in the FallYale Central Campus in the Fall

  • Branford College CourtyardBranford College Courtyard

  • Berkeley College Common RoomBerkeley College Common Room

  • Beinecke Rare Book & Manuscript LibraryBeinecke Rare Book & Manuscript Library

  • Commons Dining HallCommons Dining Hall

  • President Peter Salovey in CommonsPresident Peter Salovey in Commons

  • Commons Dining HallCommons Dining Hall

  • Yale University Art GalleryYale University Art Gallery

  • Yale University Art Gallery - TerraceYale University Art Gallery - Terrace

  • Yale Peabody MuseumYale Peabody Museum

  • Woolsey HallWoolsey Hall

  • Anat Cohen Quartet Concert - March 10, 2017Anat Cohen Quartet Concert - March 10, 2017

  • Wynton Marsalis Concert - March 11, 2017Wynton Marsalis Concert - March 11, 2017

  • Overview
  • Event Spaces
  • Accommodations
  • Catering
  • Dining
  • Services
  • Technology
  • Area Attractions
  • Testimonials
Midway between Boston and New York, the historic city of New Haven is home to Yale University. The combination of the campus’ Gregorian architecture, and the modernity of New Haven’s downtown setting, truly make it one of the most beautiful places to host a New Haven, Connecticut event. Centrally located, Yale is surrounded by an appetizingly eclectic assortment of restaurants, sensational nightlife, sophisticated variety of local shops, as well as the stunning New Haven Green. Complimented by cultural attractions, such as the Yale Peabody Museum, the Schubert Theater, Yale Center for British Art, and the Beinecke Rare Book and Manuscript Library. Additionally, the Yale University Art Gallery is the oldest university museum in the Western Hemisphere, which expands over 69,000 square feet and houses one of the most impressive collections in the country.

Yale Conferences & Events is a certified one-stop manager of seminars, events, academically focused summer programs, and conferences. Credited with over 30 years’ experience, YC&E is committed to providing a level of service that is consistent with Yale’s exceptional standards of quality. Every conceivable management detail during your New Haven, Connecticut event; from development to financial administration, to accommodation and catering, will be organized and orchestrated by a dedicated Program Director and their team. Thus, giving you the ability and freedom to focus entirely on the content of your program, knowing that your Connecticut event will be followed through with seamless execution.

 

Nearby Cities & Number of Miles:
Hartford - 52
New York - 85
Boston - 140
Nearest Airport/ Number of Minutes:
Bradley Int'l Hartford / 40
Availability:
Classrooms: mid-May to mid-August; campus housing: first week of June to second week of August.
Room Type(s):
Suite/Apt Style
Bath Type(s):
Private and public
Largest Group:
2000
Number of Meeting & Event Rooms:
50
Largest Classroom Style:
80
Largest Theatre Style:
2000
Number of Overnight Guests:
1500
Technology:
State-of-the-art meeting rooms, computer labs in residence hall, internet and phones with voice mail in sleeping rooms, high tech security system throughout campus.
Food & Beverage:
Catering for refreshment breaks, business lunches, receptions and banquets. Economical cafeteria service for daily meals.
Must Use In-house Catering:
No
Cultural Catering Available:
Yes
Alcohol Permitted:
Yes
Special Rates and Packages:
Daily rates for housing, meals and meeting space.
Phone:
203.432.9773
Ideally suited for:
Corporate Social Events
Expo/Competitions
Meetings/Conferences/Trainings
Youth Event/Meetings/Camps



ACCED-I 1 Stop Certified

Event Spaces

Meeting RoomDescriptionsSquare Footage
Linsley Chittenden Hall Classroom building containing two lecture halls seating 150, two seating 100 and 15 seminar rooms ranging in capacity from 15 - 30. Building overlooks the Old Campus Courtyard and is close to campus dining, housing and downtown hotels. The building is wireless and all rooms have powerpoint capability

William L. Harkness Hall Classroom building with a 200 seat theater/lecture hall, 23 seminar rooms and 7 classrooms ranging in capacity from 35 - 100. The building is wireless and all rooms have powerpoint capability.

SSS 114 Large capacity facility with lecture style seating and a large stage. Fully equiped media services booth Seatig for 400 including 100 in a balcony. Gothic style architecture, stain glass windows and wood paneling. Across the street from the 1000 seat dining hall.

Davies Auditorium Lecture Hall with seating for 250 located in the Becton Engineering building. Large foyer area and located adjacent to a campus courtyard and SSS 114. 3-5 small classrooms and seminar rooms are in close proximity.

Rosenfeld Hall 100 movable seat meeting room with full media capability. Decor includes wood paneling, fireplace and stain glass windows.

Accommodations

Facility# of Rooms# of BedsRoom TypeBath TypeA/C
Swing Residence Hall 70 140 Suite/Apartment Style Private yes
Old Campus Freshman Complex 800 800 Residence Halls Shared no
5 Residential Colleges 240 240 Residence Halls Shared no

Catering

  • Yale Catering
    Dining services are managed directly through Yale’s exclusive catering service. Yale Catering will provide exquisite food, outstanding service, and unparalleled familiarity with university spaces, no matter or whatever your needs. Their food packages can be customized to meet and exceed any expectations. Their aim is to simplify and ultimately compliment the meeting process. Yale Catering offers the greatest value, and their experienced team will work tirelessly to create the perfect menu for your event(s).

    More information and sample menus.

    >>> menu (PDF)

Dining

  • Commons Dining Hall
    Seating Capacity: 950
    Dining operation that can accommodate large groups for cafeteria style meals or formal banquets. Historic architecture in the Gothic style. Available weekends and summer.
  • President's Room
    Seating Capacity: 120
    Small dining and reception hall for formal or casual dining in an elegantly appointed special event space.
  • Peabody Museum of Natural History
    Seating Capacity: 700
    Multi room venue accommodating small and large receptions and dinners, including the Great Hall featuring a full size dinosaur and colorful prehistoric mural.
  • Yale College Dining Hall
    Seating Capacity: 200
    Full service dining rooms in each of the 12 Yale Residential Colleges. Used in the summer for daily meals and catered meals and receptions.

Services

ServiceDescription
Meeting Management & On Site Coordination Yale Conferences & Events' comprehensive planning service ensures your program runs smoothly and efficiently. We organize your event from beginning to end and make sure you have complete support every step of the way. Handling all aspects of planning and onsite management, we act as a single point of contact for all of you needs.

Online Registration Our fully customized form is straightforward, quick, and efficient, ensuring ease of use for both organizers and their participants. Your online registration will be set up by one of our experienced program directors and we will provide on-site support so you can focus on your event without distraction.

Conference Financial Planning Yale Conferences and Events will help you develop a budget for your event, can process payments from participants, and will provide you with a single, itemized invoice for all services.

Welcome Packets Yale Conferences & Events’ newly redesigned welcome packets offer an array of information on Yale University and the surrounding area. These material packets are tucked into a navy blue folder with a Yale Conferences & Events notepad.

Technology

TypeDescription
Standard equipment for classrooms and auditoriums All meeting spaces have powerpoint projection and wireless network access. Please visit the Information Technologies Services classroom support page

Area Attractions

AttractionDescription
Yale Peabody Museum of Natural History Established in 1866, the Peabody has extensive collections developed over the past two centuries. The permanent exhibits display an impressive range of artifacts relating to dinosaurs, human and mammal evolution, Native American culture, and the wildlife and minerals of Connecticut, as well as several other subjects under the umbrella of natural history. The Peabody is particularly known for its Hall of Dinosaurs with a 110-foot mural entitled "The Age of Reptiles" and a fully mounted skeleton of a juvenile brontosaurus.

Yale University Art Gallery Established in 1832, the Yale University Art Gallery is hailed as the oldest university art museum in the country. Currently housed in three historic buildings, across 69,000 square feet, the Gallery boasts extensive and varied permanent collections consisting of than 200,000 objects from Eastern and Western cultures, ranging in date from ancient times to modern. The museum also hosts exciting temporary exhibitions, each lasting approximately 2-4 months.

New Haven Museum Dedicated to scholarship and education, the New Haven Museum was founded in 1862 in order to preserve items which document the history of the region. Their collections include art by local 18th and 19th century artists, regional furniture and decor items, as well as exhibits on the industrial and maritime history of southern Connecticut.

Shubert Theater Located in the thriving neighborhood of shops, restaurants, and cafes that surrounds the New Haven Green, Shubert Theater has a long and prestigious history of world premieres, pre-Broadway trials, and top-quality performances. The Shubert first opened in 1914 and it continues to attract plays, artists and audiences from all over.

Testimonials

  • I must acknowledge the absolutely fantastic Megan Palluzzi. She is hands-down one of the best Program Managers I've ever worked with, at Yale and beyond. Detail-oriented, organized, efficient, and friendly. She thinks of everything before I do, and always keeps us on track in our planning efforts. I cannot emphasize how fantastic Megan is, and how invaluable she is to the success of our conferences.

    Additionally, our invited guests from other universities as well as our YCRI team at Yale recognizes her hard work and impeccable coordination.

    Two participants from the Berlin conference wrote the following reviews of Megan's efforts to me:

    "Megan went above and beyond to make my trip and conference experience as hassle free as can be. Her communications were clear, and reminders about all itinerary and reimbursement matters extremely useful. She was a pleasure to work with."

    "Megan has been a dream coordinator from start to finish. Patient in the face of the most pedantic and fussy enquiries, she has remained indefatigably efficient, upbeat and reassuring throughout."

    Other YC&E staff stepped in seamlessly to take care of things on-site. Kelly Vailette and Colleen Murphy were fantastic on-site coordinators. Kelly went above and beyond, whenever anything came up (a change in schedule; an edit for the catering order) Kelly immediately took care of everything.

    I cannot emphasize enough how fantastic the staff are (so great at their jobs!) and how easy they are to work with, making our experience at the conference much easier. Thank you again for your fantastic team!
    -Amy Gais, Ph. D. Candidate Yale University – Center for the Study of Representative Institutions

  • Each year, we bring 1,100 prospective students and 700 parents to campus for packed days in April. None of this would be possible without Yale Conferences & Events. They do a tremendous job taking the load off, so that we can focus on what is most important: talking to students and parents about their future at Yale. Meals, rooms, buses, staffing you can count on Conferences & Events for almost anything. What a tremendous partner!
    - Jeremiah Quinlan, Deputy Dean, Undergraduate Admissions

  • I had much trepidation taking on the task of chairing the logistics committee for an upcoming conference to be held at the Yale School of Forestry & Environmental Studies. After my first meeting with Conferences & Events, I knew that F&ES would hold a successful and professional conference with their help. We could not have been more pleased with the level of service and professional attitude they provided while managing our event. A deluge of rain on the outdoor conference still did not dampen their demeanor and they were quick to handle any hiccups along the way. I would be happy to work with them again and plan on utilizing their services for any major event I manage in the future.
    - Melanie Quigley, Program Coordinator, School of Forestry & Environmental Studies

  • The staff at Conferences & Events was most professional throughout the planning phases of our event as well as during the program. They brought the many resources of their department to the program, with offers to assume responsibility for tasks that otherwise would have over-burdened other team members. And the logistics management YC&E provided was top-drawer, making for a GHLI healthcare leadership education program that properly showcased the Yale imprimatur. Many thanks for looking after our program, its participants and the faculty and staff who worked on it.
    - Martha Dale, Director for China Programs, Global Health Leadership Institute

  • I am writing to express my sincere thanks and appreciation for all your effort and support this past summer. Endless hours of preparation and planning go into launching a new campus location, and your team’s flexibility, understanding, and outstanding customer service made my job a lot easier. The Conferences & Events staff was especially helpful our first few days on campus when we needed the in-person support the most. I’m looking forward to another successful summer on the Yale University campus!
    -Amy Blake, AVP Staffing & Compliance, Summer Institute for the Gifted

Talk to a Venue Specialist: 1-877-244-6110