Yale University In New Haven CT | Unique Venues
Yale University
 

Yale University

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Yale University

Unique Venue Features

  • Runner-Up: Professional Meetings & Conferences
  • Best of Awards - Unique Venues

Event Types Welcomed

  • Corporate Social Events
  • Expo/Competitions
  • Professional Meeting / Training / Conference / Retreats
  • Youth Retreat/Camps

Unique Venue Feature

Hosting events at Yale University offers many opportunities for unique experiences. With historic buildings all over the city of New Haven, each event or conference experience can be very different. From events out on our sports fields with music and food trucks to more intimate gatherings in our Greenberg Conference Center space, which offers both indoor and outdoor options. Along with this, we happened to be situated in one of the best cities for food in the Northeast. We can create experiences with famous pizza joints or help incorporate amazing cultural cuisine from all over the city, whether that be with food trucks or catering. Yale University, with it’s eclectic event space and diverse cuisine, can make your next event stand out.  

About

Midway between Boston and New York, the historic city of New Haven is home to Yale University. The combination of the campus’ Georgian architecture and the modernity of New Haven’s downtown setting truly make it one of the most beautiful places to host a conference, convention or special event in the area. Centrally located, Yale is surrounded by an appetizingly eclectic assortment of restaurants, sensational nightlife, sophisticated variety of local shops, as well as the stunning New Haven Green. The campus is also complimented by cultural attractions, such as the Yale Peabody Museum, the Schubert Theater, Yale Center for British Art, and the Beinecke Rare Book and Manuscript Library, meaning that there is never a shortage of entertainment opportunities for you and your guests. Additionally, the Yale University Art Gallery is the oldest university museum in the Western Hemisphere, which expands over 69,000 square feet and houses one of the most impressive collections in the country.

Yale Conferences & Events is a certified one-stop manager of seminars, events, academically focused summer programs, conferences, and hybrid events in New Haven, Connecticut. Credited with over 30 years’ experience, YC&E is committed to providing a level of service that is consistent with Yale’s exceptional standards of quality. Yale’s campus contains over 200 buildings over 20 blocks of downtown New Haven, and Yale Conference & Events is well educated on all meeting and event spaces within them. Every conceivable management detail during your event; from development to financial administration, to accommodation and catering, will be organized and orchestrated by a dedicated Program Director and their team. Whether you need event or meeting space for a small group or for more than 2,500 guests, YC&E has you covered with some of the best selections in the area. Knowing that your will be followed through with seamless execution gives you the ability and freedom to focus entirely on the content of your program.

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Meeting & Event Spaces

  • Max Capacity: 2000 guests
  • Largest Classroom Style: 80
  • Largest Theatre Style: 2000
  • Largest Auditorium Seating: 3000
  • Largest Arena Seating: 60,000
  • Largest Seated Reception: 1100
  • Largest Standing Reception: 3000
  • Academic Year Largest Group: yes
  • Rooftop Capacity: 100
Linsley Chittenden Hall
Classroom building containing two lecture halls seating 150, two seating 100 and 15 seminar rooms ranging in capacity from 15 - 30. Building overlooks the Old Campus Courtyard and is close to campus dining, housing and downtown hotels. The building is wireless and all rooms have powerpoint capability
  • 2 Classroom Style
  • 2 Theatre Style
  • 15 Conference Style
William L. Harkness Hall
Classroom building with a 200 seat theater/lecture hall, 23 seminar rooms and 7 classrooms ranging in capacity from 35 - 100. The building is wireless and all rooms have powerpoint capability.
  • 7 Classroom Style
  • 1 Theatre Style
  • 23 Conference Style
SSS 114
Large capacity facility with lecture style seating and a large stage. Fully equiped media services booth Seatig for 400 including 100 in a balcony. Gothic style architecture, stain glass windows and wood paneling. Across the street from the 1000 seat dining hall.
  • 400 Theatre Style
Davies Auditorium
Lecture Hall with seating for 250 located in the Becton Engineering building. Large foyer area and located adjacent to a campus courtyard and SSS 114. 3-5 small classrooms and seminar rooms are in close proximity.
  • 200 Theatre Style
Rosenfeld Hall
100 movable seat meeting room with full media capability. Decor includes wood paneling, fireplace and stain glass windows.
  • 100 Theatre Style

Food & Beverage Options

Commons Dining Hall
Dining operation that can accommodate large groups for cafeteria style meals or formal banquets. Historic architecture in the Gothic style. Available weekends and summer.
  • Seating Capacity: 950
President's Room
Small dining and reception hall for formal or casual dining in an elegantly appointed special event space.
  • Seating Capacity: 120
Peabody Museum of Natural History
Multi room venue accommodating small and large receptions and dinners, including the Great Hall featuring a full size dinosaur and colorful prehistoric mural.
  • Seating Capacity: 700
Yale College Dining Hall
Full service dining rooms in each of the 12 Yale Residential Colleges. Used in the summer for daily meals and catered meals and receptions.
  • Seating Capacity: 200

Catering options

Yale Catering
Dining services are managed directly through Yale’s exclusive catering service. Yale Catering will provide exquisite food, outstanding service, and unparalleled familiarity with university spaces, no matter or whatever your needs. Their food packages can be customized to meet and exceed any expectations. Their aim is to simplify and ultimately compliment the meeting process. Yale Catering offers the greatest value, and their experienced team will work tirelessly to create the perfect menu for your event(s).

More information and sample menus.

Accommodations

  • Total Number of Overnight Guests: 3000
  • Number of Overnight Rooms: 3000
  • Wi-Fi in Guest Rooms: Yes
  • Wi-Fi Guest Room Cost : No cost
Overnight Room Attributes
  • 24-hour check-in
  • Air-conditioned rooms available
  • Hair dryer
  • Iron
  • Linens Provided
  • Microwave
  • Refrigerator
  • Shampoo
  • Soap
  • Towels
  • Washer/Dryer
  • WiFi

 

Old Campus Freshman Complex
Combination of 5 residence halls surrounding a large courtyard.
  • 800 Rooms
  • 800 Beds
Residential Colleges
Residential complex includes common living room, library space for study, tv room and small computer lab. Access controlled gates to central courtyard. Limited availability for air-chilled accommodations.
  • 4000 Rooms
  • 4000 Beds

Featured Amenities

  • Accessible Facilities
  • Air Conditioning Air Conditioning
  • Bus - Shuttle, Public Bus Access Bus
  • Eco-Friendly
  • Golf Course Golf
  • Laundry
  • Linens
  • Near Public Transit
  • Outdoor Space
  • Overnight Rooms
  • Paid Parking
  • Rooftop Space
  • Running Trails
  • Sports Facilities
  • Taxi
  • Theater Seating
  • WiFi

Venue Location + Transportation

Address

 
Yale Conferences & Event Services,
PO Box 208355,
New Haven, Connecticut 06520

Transportation

  • BusBus
  • LyftLyft
  • TaxiTaxi
  • TrainTrain
  • UberUber

Nearby Airport

  • Tweed New Haven Airport - 10 minutes

Nearby International Airport

  • Bradley Int'l Hartford - 40 minutes

Parking

  • Onsite Parking: Yes

Nearby Cities

Hartford – 52|New York – 85|Boston – 140

Things to Know

Catering

  • Must Use In-house Catering: No
  • External Catering Allowed: Yes
  • Can Bring in Own Food: no
  • Cultural Catering Available: Yes
  • Food and Beverage Onsite: Yes

Technology

Yale University’s New Haven campus offers state-of-the-art meeting rooms, some equipped as “Zoom-rooms” for hybrid meeting use, computer labs in residence hall, internet and phones with voice mail in sleeping rooms, and high-tech security system throughout campus.

  • Guest Wi-Fi: Free
  • Onsite Tech Support: Yes
  • Wi-Fi in meeting space: Yes
  • Equipment Available On-Site:
    • Projector Screen
    • Laptops
    • Microphones
    • Sound System
    • Custom Lighting

Venue Policies

  • Alcohol Consumption: Yes
  • Smoking Permitted: no
  • Cannabis Industry-Friendly: No
  • Cannabis Consumption: No
  • Eco Friendly: Yes
  • ADA Accessible: Yes

Testimonals

I am writing to express my sincere thanks and appreciation for all your effort and support this past summer. Endless hours of preparation and planning go into launching a new campus location, and your team’s flexibility, understanding, and outstanding customer service made my job a lot easier. The Conferences & Events staff was especially helpful our first few days on campus when we needed the in-person support the most. I’m looking forward to another successful summer on the Yale University campus!
-Amy Blake, AVP Staffing & Compliance, Summer Institute for the Gifted
The staff at Conferences & Events was most professional throughout the planning phases of our event as well as during the program. They brought the many resources of their department to the program, with offers to assume responsibility for tasks that otherwise would have over-burdened other team members. And the logistics management YC&E provided was top-drawer, making for a GHLI healthcare leadership education program that properly showcased the Yale imprimatur. Many thanks for looking after our program, its participants and the faculty and staff who worked on it.
- Martha Dale, Director for China Programs, Global Health Leadership Institute
I must acknowledge the absolutely fantastic Megan Palluzzi. She is hands-down one of the best Program Managers I've ever worked with, at Yale and beyond. Detail-oriented, organized, efficient, and friendly. She thinks of everything before I do, and always keeps us on track in our planning efforts. I cannot emphasize how fantastic Megan is, and how invaluable she is to the success of our conferences.

Additionally, our invited guests from other universities as well as our YCRI team at Yale recognizes her hard work and impeccable coordination.

Two participants from the Berlin conference wrote the following reviews of Megan's efforts to me:

"Megan went above and beyond to make my trip and conference experience as hassle free as can be. Her communications were clear, and reminders about all itinerary and reimbursement matters extremely useful. She was a pleasure to work with."

"Megan has been a dream coordinator from start to finish. Patient in the face of the most pedantic and fussy enquiries, she has remained indefatigably efficient, upbeat and reassuring throughout."

Other YC&E staff stepped in seamlessly to take care of things on-site. Kelly Vailette and Colleen Murphy were fantastic on-site coordinators. Kelly went above and beyond, whenever anything came up (a change in schedule; an edit for the catering order) Kelly immediately took care of everything.

I cannot emphasize enough how fantastic the staff are (so great at their jobs!) and how easy they are to work with, making our experience at the conference much easier. Thank you again for your fantastic team!
-Amy Gais, Ph. D. Candidate Yale University – Center for the Study of Representative Institutions
Each year, we bring 1,100 prospective students and 700 parents to campus for packed days in April. None of this would be possible without Yale Conferences & Events. They do a tremendous job taking the load off, so that we can focus on what is most important: talking to students and parents about their future at Yale. Meals, rooms, buses, staffing you can count on Conferences & Events for almost anything. What a tremendous partner!
- Jeremiah Quinlan, Deputy Dean, Undergraduate Admissions
I had much trepidation taking on the task of chairing the logistics committee for an upcoming conference to be held at the Yale School of Forestry & Environmental Studies. After my first meeting with Conferences & Events, I knew that F&ES would hold a successful and professional conference with their help. We could not have been more pleased with the level of service and professional attitude they provided while managing our event. A deluge of rain on the outdoor conference still did not dampen their demeanor and they were quick to handle any hiccups along the way. I would be happy to work with them again and plan on utilizing their services for any major event I manage in the future.
- Melanie Quigley, Program Coordinator, School of Forestry & Environmental Studies

Services

Online Registration
Our fully customized form is straightforward, quick, and efficient, ensuring ease of use for both organizers and their participants. Your online registration will be set up by one of our experienced program directors and we will provide on-site support so you can focus on your event without distraction.
Meeting Management & On Site Coordination
Yale Conferences & Events' comprehensive planning service ensures your program runs smoothly and efficiently. We organize your event from beginning to end and make sure you have complete support every step of the way. Handling all aspects of planning and onsite management, we act as a single point of contact for all of you needs.
Conference Financial Planning
Yale Conferences and Events will help you develop a budget for your event, can process payments from participants, and will provide you with a single, itemized invoice for all services.
Welcome Packets
Yale Conferences & Events’ newly redesigned welcome packets offer an array of information on Yale University and the surrounding area. These material packets are tucked into a navy blue folder with a Yale Conferences & Events notepad.
Virtual/Hybrid Event Management
We can help plan and run the background tech involved in hosting succssful events in a virtual world as well as events where some guests may be virtual and some on campus. We can create timelines, set up virtual meal delivery options, and run presentations for any type of virtual/hybrid event. 

Technology

Standard equipment for classrooms and auditoriums
All meeting spaces have powerpoint projection and wireless network access. Please visit the Information Technologies Services classroom support page. 

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At Unique Venues we believe that at the core of being unique is inherent inclusivity. We celebrate the notion that people gather for different reasons and that audiences are filled with humans of every race, gender expression, spiritual belief, sexual orientation, age, political leaning, and more.
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