I am attaching some sets. This room typically holds 90 rowed – 90 banquet style. As you can see from the sets, we have elimated rounders as that is not practical to have 1 person at each table to maintain 6 ft seperation.”

I have been working closely with our Space Planning team on campus. The metric we came up with (when accounting for furniture in a room) is about 70-90 square feet per person. Event Management is only looking at function spaces, not classrooms. I’ve attached a chart that shows a list of our spaces, the square footage, current capacities in different setups and new capacities based on social distancing.

Most notably, businesses will need to be prepared to accommodate 50% of posted fire code, which will significantly reduce our meeting and event space set-ups. This was something we anticipated needing to do anyway.

Other guidelines about all occupants (staff and visitor) wearing masks, being able to manage health assessments, and establishing social distance parameters in pathways and lounges are all items that our team will be working on in the coming weeks.

Our facility is currently closed to all but essential personnel (four out of over 100 who typically work in our student union), so the sooner we can figure out how we’ll keep ourselves and our guests safe, we’ll look at being able to open our doors again.

I’ve attached our governor’s protocols and service sheets for reference, and am sharing the link to our “Restart Ohio” website, but keep in mind that every state may differ slightly – make sure you look to your statehouse for the specifics that apply to you.

We are also hosting a virtual discussion on Thursday, May 14 at 2:00 PM.
Conference Co-Op: An Open Discussion on Post-Quarantine Meetings
As state governments start lifting stay-at-home restrictions and businesses begin looking at the “new normal,” the Conference Co-Op will open communication between venue hosts and meeting planners to discuss what’s next.

The pieces we are disseminating are meant to be tools, because the truth is we don’t know what regulations will be when we re-open our doors; we can prepare for all scenarios an try to help our clients and meeting planners maintain a successful event. Hopefully these can help at any venue, in any state.”

Additionally, we are working on a document that outlines all of the processes we are putting into place and listing out the options available for groups. This document will assist our staff to know how to communicate with clients about all the options we have available. The other purpose of this document is to provide University Administration with some guidelines as it relates to events, as they are more student focused at this time. I have attached the Wynn Las Vegas Health Action Plan. This was in a Meetings Today article that came out last week. We are using this as a guide to develop our processes for our document.”

Additionally, we are working on a document that outlines all of the processes we are putting into place and listing out the options available for groups. This document will assist our staff to know how to communicate with clients about all the options we have available. The other purpose of this document is to provide University Administration with some guidelines as it relates to events, as they are more student focused at this time. I have attached the Wynn Las Vegas Health Action Plan. This was in a Meetings Today article that came out last week. We are using this as a guide to develop our processes for our document.”