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What It’s Like To Plan An Event in a Stadium?

Do you have a major corporate event or meeting coming up? If you’re expecting a large number of attendees or big-name guests such as top CEOs or even celebrities, then you may want to get creative with where you choose to host your event or meeting. Sure, your business headquarters are fine for day-to-day business or casual meetings, but for large corporate events you might want to make a bigger impression on your guests. Consider renting a stadium to hold your event in. Stadium event planning may seem overwhelming at first, but it doesn’t have to be. Here’s your complete breakdown on what it’s like to plan an event in the stadium.

Step 1: Deciding on the budget. Before you even begin to plan your event in a stadium, you’ll need to choose an overall budget for your event. The budget will help you decide on how many people you can invite, how big of a stadium you’ll need, what type of food and decorations to get, and more. The price will usually fluctuate depending on the size of the stadium. However, if you need a large space because of a large number of expected guests, you can consider selling tickets for the event. This will allow you to help offset some of the costs.

Step 2: Consider your purpose. Why are you considering different options for stadium rentals for your event? What kind of event are you planning to host? Maybe your event is an elite awards ceremony or maybe it’s a smaller business meeting or even just a fun charity event. When you consider the purpose or the reasoning behind your event, you’ll be better able to choose which stadium is right for you. Some stadiums include formal ballrooms while others take place on football fields that allow you to welcome guests on the score board. Considering the purpose of your event involves thinking of your event’s theme, the atmosphere, the number of guests, and the types of guests in attendance.

Step 3: Plan the menu (if there is one). Most events should include food and refreshments for your guests. Planning the menu will require revisiting step 2 and considering the purpose of your event. Large corporate events or awards ceremonies that honor your company’s employees or business stakeholders should include gourmet dining to match the elite tone of the event. However, if you’re hosting a charity benefit in order to raise money for a children’s hospital or something similar at a football stadium, you may want more casual dining. In this case, fair foods or a series of fun kid-friendly foods like chicken tenders, hot dogs, and mac and cheese may be more appropriate.

Step 4: Setting it all up. Now let’s consider the factors involved with setting everything up. Some stadiums will provide party or event planners to help you with the set up. This will include setting up tables where appropriate, decorations, chairs, and more. Be sure to set out extra chairs and tables in case you have some unexpected guests. You should have your guests respond to their invite in advance, but it’s always good to set up extra chairs and tables for guests who may have forgotten to RSVP or whose response may have gotten lost in the mail. As for the decorations, think back to your event’s theme. Formal corporate events and business meetings should have minimal decorations that focus on simplicity and elegance. However, if you’re expecting more families and children, you should have more fun decorations to draw the attention of your guests and to help create a more fun and laid back atmosphere. Think about incorporating sports themed decorations like baseball bats, balls, or helmets to hold flowers as a centerpiece.

Stadium events require a lot of planning in advance. Although it can be tiring and overwhelming at times, stadium events are always very memorable and can really help your event to become memorable and special. In the end, it will all be worth the long hours spent planning and arranging your event.