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Western University

Room 113, Lambton Hall, 1421 Western Road, London, Ontario N6G 4W4
2200 Guests

Event Types Welcomed

Adult Social Events
Corporate Social Events
Expo/Competitions
Family Reunions
Professional Meeting / Training / Conference / Retreats
Wedding Ceremonies
Wedding Receptions
Youth Retreat/Camps

About

Western University is located in the Canadian town of London, Ontario along the banks of the Thames River. Our team of experienced conference planning professionals is available, year-round, to assist you with your event planning through our convenient one-stop-shop. Conference Services can work on your behalf to assist with conference management logistics such as registration and processing. We have world-class instructional facilities, modern, air-conditioned accommodations and Western’s own award-winning dining services, all in a beautiful, resort-like setting 20 minutes from downtown London, Ontario.

Whether you are planning for a group of 50 or 4,000 delegates, we have the resources and knowledge of the University as well as the City of London to enable us to custom-tailor your program, according to your requirements. The campus has lecture style rooms and floor spaces that can accommodate 20-500 individuals, meeting spaces for breakout rooms and lounges, flexible classroom spaces, and audio-visual equipment for technical needs. Western University also has luxurious event spaces available for banquets, receptions, and other social events such as The Great Hall, The Garden, and London Hall. Once you arrive on our campus, our friendly staff will continue to assist you and ensure that your conference experience will be a unique and satisfying one. Whether your requirements are simple or complex, we will accommodate your every need! Here are just a few examples of the types of events our London, Ontario conference and events services can help you with:

  • London, Ontario meetings, conferences, and athletic events
  • Training events
  • Special and social events
  • Registration online service

Meeting & Event Spaces

Max Capacity: 2200 Guests
Largest Classroom Style: 800
Largest Theatre Style: 1200
Largest Auditorium Seating: 2200
Largest Arena Seating: 8000

Conron Hall - University College

Capacity:  225
Room Type:  Lecture
Seating Type:  Tab arm, movable
Chalkboard:  8' movable
Screen:  16' motorized, 10' rear projection
Blackout ability:  curtains and blinds

Facilities:  video-data projector, rack computer, USB port, network connection; laptop connection to video-data projector, DVD/VCR, sound system, wireless microphone, lectern, transparency projector; accessible room
  • 225 Classroom Style

The Great Hall - Somerville House

The Great Hall, the largest of our dining facilities, is an elegant and formal, licensed ballroom that can accommodate anywhere from 100 to 430 of your special guests. Available year round, its unique decor creates the perfect ambience for any style reception or celebration. And yes... there's plenty of space for dancing! Ample parking available.

Our creative leadership team, seasoned kitchen crew and professional administrative staff, will collaboratively handle every aspect of your event with meticulous style, grace and detail.

It is our mandate to maintain impeccable standards in our business integrity, to ensure the ongoing growth and development of our talented team, and to safeguard an enduring and sustainable future.

Room 100 - London Hall

London Hall, available year round, is a charming new facility which can accommodate up to 200 guests. With a north-facing wall of windows and a cozy fireplace, this space provides the perfect ambience for any function whether it is a meeting, a reception or a formal gala. It is fully equipped with the latest audio-visual technology. Ample parking available.

Ontario Hall- Main Lounge

Located in residence building Ontario Hall, the Main Lounge offers an open floor plan with great accessibility, located on the first floor. The large space can be configured to suit your needs. Ample parking available. 
  • 2,357 Sq. Ft.

Health Sciences Building- Lecture Theatre

Host your large presentation in this classic-style lecture theatre. AV equipment is readily available to suit projection and presentation needs.
  • 5,453 Sq. Ft.
  • 500 Theatre Style

Ontario Hall- Meeting Room

Great for hosting a smaller-sized meeting in a modern and comfortable atmosphere. Dining hall located on-site one floor below, with great accessibility and ample parking available. 
  • 682 Sq. Ft.

Food & Beverage Options

Residence Dining Halls

Residence dining halls offer ample seating, a menu that we can work with you to customize to suit your needs (plant-based and gluten-free options), and the convenience of being located right on campus.

Green Leaf Cafe in Somerville House

Welcome to Green Leaf Cafe @ Somerville, a division of Great Hall Catering and Western's GREEN dining option. Our passion is to provide you with delicious cuisine; our commitment is to do so in a sustainable manner by using fresh, seasonal produce, meats and cheeses from local farmers and growers. Green Leaf Cafe provides a cozy, intimate setting for gatherings of up to 60 guests. Always maintaining a dignified yet welcoming ambience, this location is perfect for stand-up receptions or small dinner parties. Ample parking available.
Seating Capacity: 60

Catering Options

Great Hall Catering

THE GREAT HALL - Somerville House
The Great Hall, the largest of our dining facilities, is an elegant and formal, licensed ballroom that can accommodate anywhere from 100 to 430 of your special guests. Available year round, its unique decor creates the perfect ambience for any style reception or celebration. And yes... there's plenty of space for dancing! Ample parking available.

Our creative leadership team, seasoned kitchen crew and professional administrative staff, will collaboratively handle every aspect of your event with meticulous style, grace and detail. Whether you are planning a casual buffet selection or an elegant formal dinner, with Great Hall Catering, your event will be designed with flair and prepared with great skill.

It is our mandate to maintain impeccable standards in our business integrity, to ensure the ongoing growth and development of our talented team, and to safeguard an enduring and sustainable future.

Green Leaf Cafe at Western

Green Leaf Cafe  - Room 3340 Somerville House
Welcome to Green Leaf Cafe @ Somerville, a division of Great Hall Catering and Western's GREEN dining option.  Our passion is to provide you with delicious cuisine; our commitment is to do so in a sustainable manner by using fresh, seasonal produce, meats and cheeses from local farmers and growers.  Green Leaf Cafe provides a cozy, intimate setting for gatherings of up to 60 guests. Always maintaining a dignified yet welcoming ambience, this location is perfect for stand-up receptions or small dinner parties. Ample parking available.

The Garden - Room 3320 Somerville House
The Garden is a room off of the Green Leaf Cafe and is equipped with a large projection screen, is the ideal location for any corporate event of up to 70 guests. With its hardwood floors, bright and cheery atmosphere and large striking chandeliers, this location compliments almost any type of function. Ample parking available.

London Hall

London Hall, available year round, is a charming new facility which can accommodate up to 200 guests. With a north-facing wall of windows and a cozy fireplace, this space provides the perfect ambience for any function whether it is a meeting, a reception or a formal gala. It is fully equipped with the latest audio-visual technology. Ample parking available.

Accommodations

  • Total Number of Overnight Guests: 5,300
  • Number of Overnight Rooms: 5,000
Overnight Room Attributes
  • Air-conditioned rooms available
  • Linens Provided
  • Kitchen Available
  • Microwave
  • Refrigerator

Delaware Hall

Comfortable, traditional-style, four storey residence
Situationed at the foot of University College Hill, along the banks of the Thames River

Provided in the room:
Furnished single and twin-bedded rooms
Each double room contains shared walk-in closet and chest of drawers
Each single room contains walk-in closet and chest of drawers
Room also contains desk, bookshelf, mirror, curtains, desk chair, desk lamp, corkboard, wastebasket, recycling bin, light above mirror, and overhead lighting

Provided in the building:
Centralized washroom facilities
Front desk assistance
Swipe card access to building
Fully accessible
Three music practice rooms (with 2 pianos)
Cardio/weight room in building
Laundry facilities on each wing
Four lounges in building, including Formal Lounge and Main Lounge for large events
Dining Room
Vending machines
Picturesque patio and gardens
Volleyball sand pit

293 Rooms | 465 Beds

This accommodation has A/C

Floorplan Layout

Alumni House

Provided in the room:
Each single room contains closet and dresser unit
Room also contains desk with built-in bookshelf, mirror, curtains, desk chair, desk lamp, wastebasket, and overhead lighting

Provided in the suite:
Living room: couch, chair, dining table and two chairs, coffee table
Kitchen: microwave, sink, apartment-size stove, refrigerator, cupboards, wastebasket, recycling bin
Washrooms (split): 2 sinks, bathtub/shower, toilet, towel rails

Provided in the building:
Front desk assistance
Key access to building entrance
Music practice room (with piano)
Cardio/weight room in building
Laundry facilities on ground floor
Large common room featuring billiards, ping pong, vending machine

65 Rooms | 242 Beds

This accommodation has A/C

Floorplan Layout

Elgin Hall

Modern, suite-style facilited located on University Drive, across from Medway and Sydenham Halls

Provided in the room:
Furnished suites featuring four single bedrooms, two bathrooms 
Each single room contains closet with shelves
Room also contains desk, desk drawer unit, floor-length mirror, curtains, desk chair, desk lamp, corkboard, wastebasket, and overhead lighting
Cable television connection which can be activated by contacting a local service provider.  Tv not provided

Provided in the suite:
Living room: couch, 2 chairs, 4 stools, coffee table, poster rail
Kitchen: microwave, sink, range top, refrigerator, bar-height counter (for eating), cupboards, wastebasket, recycling bin
Washrooms (2): sink, shower stall, toilet, towel rails, mirror, wastebasket
Room-to-room intercom as well as to the Front Desk

Provided in the building:
Front desk assistance
Swipe card access to building
2 music practice rooms (with piano)
Cardio/weight room in building
Laundry facilities in each lounge
Large common room featuring billiards, ping pong, vending machines

111 Rooms | 411 Beds

This accommodation has A/C

Floorplan Layout

Essex Hall

Modern, suite-style facility located on the corner of Sarnia and Western Roads

Provided in the room:
Furnished suites featuring four single bedrooms
Each single room contains closet and chest of drawers
Room also contains desk, desk drawer unit, floor-length mirror, curtains, desk chair, desk lamp, corkboard, wastebasket, and overhead lighting

Provided in the suite:
Living room: couch, 2 chairs, 4 stools, coffee table, poster rail
Kitchen: microwave, sink, range top, refrigerator, bar-height counter (for eating), cupboards, wastebasket, recycling bin
Washrooms (2): sink, shower stall, toilet, towel rails, mirror, wastebasket

Provided in the building:
Front desk assistance
Swipe card access to building
2 music practice rooms (with piano)
Cardio/weight room in building
Laundry facilities in each lounge
Large common room featuring couches, ping pong, vending machines
Fully accessible

136 Rooms | 508 Beds

This accommodation has A/C

Floorplan Layout

London Hall

A modern apartment style residence, conveniently located on Western Road, just south of Sarnia Road, with easy access to city bus routes and coin operated parking.

Provided in the room:
Furnished suites featuring two or three lockable bedrooms with double beds; one and a half bathrooms, a common area, as well as a food preparation area complete with stovetop, microwave and refrigerator
Each single room contains wardrobe and shelf/drawer unit
Room also contains desk, small drawer unit, floor-length mirror, curtains, desk chair, corkboard, wastebasket, and overhead lighting

Provided in the suite:
Living room: couch, chair, coffee table, poster rail, dining table and 2 or 3 chairs (depending on size of unit)
Kitchen: microwave, sink, apartment size (24") oven/range, refrigerator, bar-height counter (for eating), cupboards, wastebasket, recycling bin
Washroom: sink, shower stall, toilet, towel rail, mirror (3-bedroom suites contain additional powder room with sink, toilet, mirror)
Each suite has its own heat/air conditioning unit

Provided in the building:
Front desk assistance
Swipe card access to building
2 music practice rooms (with piano)
Cardio/weight room in building
Laundry facilities on second floor
Large main lounge on second floor with TV great for special functions and events
Barrier-free access and some specially designed suites
Vending area
Multi-functional conference centre for groups of 20 - 200 guests equipped with the latest audio visual technology 
Smaller meeting rooms also available to facilitate a variety of conference activities
 

172 Rooms | 417 Beds

This accommodation has A/C

Floorplan Layout

Medway Hall

Comfortable, traditional-style, three storey walk up residence located on University Drive

Provided in the room:
Furnished single and twin-bedded rooms
Each double room contains shared walk-in closet and chest of drawers
Each single room contains walk-in closet and chest of drawers
Room also contains desk, shelving unit, mirror, curtains, desk chair, desk lamp, corkboard, wastebasket, recycling bin, and overhead lighting


Provided in the building:
Front desk assistance
Swipe card access to building
Six music practice rooms with piano
Cardio/weight room in building
Laundry facilities on Sydenham ground floor
Formal Lounge and Medway Library provide space for large gatherings
Shared dining room with Sydenham Hall
Vending area
Picturesque courtyard suitable for relaxing, receptions and barbeques
Volleyball sand pit located across the street

194 Rooms | 301 Beds

This accommodation has A/C

Floorplan Layout

Sydenham Hall

Comfortable, traditional-style, three storey walk up residence located on University Drive

Provided in the room:
Furnished single and twin-bedded rooms
Each double room contains shared walk-in closet and chest of drawers
Each single room contains walk-in closet and chest of drawers
Room also contains desk, shelving unit, mirror, curtains, desk chair, desk lamp, corkboard, wastebasket, recycling bin, and overhead lighting
Room-to-room intercom as well as to the Front Desk

Provided in the building:
Front desk assistance
Swipe card access to building
Six music practice rooms with pianos
Cardio/weight room in building
Laundry facilities on Sydenham ground floor
Formal Lounge and Medway Library provide space for large gatherings
Dining room
A significant collection of Inuit and native art enhances the dining room and contributes to Sydenham's unique cultural flavour
Vending area
Picturesque courtyard suitable for relaxing, receptions and barbeques
Volleyball sand pit located across the street

224 Rooms | 312 Beds

This accommodation has A/C

Floorplan Layout

Perth Hall

A combination of traditional and suite-style residence and is conveniently located on Western Road, in front of Althouse College

Provided in the room:
Furnished 2 bedroom units with either singe or twin-bedded rooms
Semi-private bathrooms
Each person has closet with shelving unit (both single and double rooms)
Room also contains desk, drawer unit, mirror, curtains, desk chair, desk lamp, corkboard, wastebasket, recycling bin, light above mirror, and overhead lighting

Provided in the building:
Front desk assistance
Swipe card access to building 
Music practice room with piano
Cardio/weight room in building
Laundry facilities on second floor
Main Lounge features billiards, ping pong, and television
Fully accessible
Vending area

146 Rooms | 445 Beds

This accommodation has A/C

Floorplan Layout

Saugeen-Maitland Hall

Modern, fully air-conditioned, traditional-style, high-rise residence
Largest of the residence facilities

Provided in the room:
Furnished single and twin-bedded rooms
Each double room contains shared walk-in closet and chest of drawers
Each single room contains walk-in closet and chest of drawers
Room also contains desk, bookshelf, mirror, curtains, desk chair, desk lamp, corkboard, wastebasket, recycling bin, light above mirror, and overhead lighti


Provided in the building:
Front desk assistance
Swipe card access to building
Three music practice rooms (with two pianos)
Cardio/weight room in building
Laundry facilities located in each unit
Main Lounge features TV and surround-sounds entertainment centre
New contemporary dining room and market-style servery offering a unique and exciting dining experience
Vending area
Fully accessible
Volleyball sand pit

703 Rooms | 1252 Beds

This accommodation has A/C

Floorplan Layout

Ontario Hall

Provided in the room:
Furnished 2 bedroom units with either single or twin-bedded rooms
Semi-private bathrooms
Each person has a closet with a shelving unit
Room also contains desk, drawer unit, mirror, curtains, desk chair, desk lamp, corkboard, waste basket, recyclling bin, light above mirror, and overhead lighting

Provided in the building:
Front Desk Assistance
Swipe card access to building
Music practice room in building
Laundry facilities
Main Lounge featers billiards, ping pong, and television
Fully accessible
Vending area
311 Rooms | 982 Beds

This accommodation has A/C

Floorplan Layout

Featured Amenities

Accessible Facilities
Air Conditioning
Bus
In-House Catering
Linens
Near Public Transit
Overnight Rooms
Theater Seating
WiFi

Venue Location + Transportation

Address

Room 113, Lambton Hall,

1421 Western Road,

London, Ontario N6G 4W4

Transportation

Bus

Nearby Airport

London International Airport - 20 minutes

Nearby International Airport

London International Airport - 20 minutes

Nearby Cities

Detroit, MI – 120|Toronto, ON – 188|Niagara Falls, ON – 128

Things to Know

Catering

Must Use In-House Catering: Yes

Venue Policies

Smoking Permitted: No

ADA Accessible: Yes

Technology

Western University’s London, Ontario campus is complete with audio-visual services, and multi-media meeting rooms. Accommodation facilities have Internet access and telephones available.

Guest Wi-Fi: Free

Onsite Tech Support: Yes

Equipment Available On-Site:
  • Projector Screen

Testimonials

Dear Conference Services:

Thank you so much for your wonderful work to make our CSWIP conference, Feminism, Philosophy, and Engaging the Public, such a success.   All weekend people were commenting how down to the last detail the organizing was and how fabulous the catering was.  Everything was fantastic and your efforts to help us realize our hopes for the event were above and beyond.  I will never consider another conference again without you.

Tracy Isaacs, PhD
Professor and Associate Dean (Academic)
Faculty of Arts and Humanities
Western University














Tracy Isaacs, CSWIP conference

Dear Conference Services:

As the local host for ASV 2015 it was a distinct pleasure working with the crew at Conference Services.  As academics and scientists we do not have a clue on how to organize meetings.  Thankfully though, in working with a professional and courteous staff the process became much simpler and the experience was very enjoyable.  Conference Services at Western has organized hundreds of meetings and they are fully aware of the fine details required to make an event be successful.  This is not an easy task especially since delegates were coming from over 25 countries across the world.  Moreover, the catering service provided by Western was second to none and delegates were very impressed.  Our marquee event was the banquet where we hosted 1,200 delegates to a sit-down dinner.  Conference Services was able to service our guests in under 30 minutes.  This is indicative of superior, excellent and unparalleled service.  Not only was the service efficient, the food was of very high quality and appreciated by hundreds.  One specific example that speaks volumes of this crew is the following:  when conference services understood that delegates from a specific geographic region were staying in a residence, they modified the breakfast selection menu to ensure that our guests from abroad enjoyed a taste of home.

It was a pleasure working with this wonderful team!

Sincerely,

Jimmy D. Dikeakos, Ph.D
Assistant Professor
Department of Microbiology and Immunology
Schulich School of Medicine and Dentistry
Western University

Jimmy D. Dikeakos, ASV Conference

Services

TD Waterhouse Stadium

The state-of-the-art TD Waterhouse Stadium, which opened in 2000, is conveniently located on the beautiful campus of The University of Western Ontario, in London, Ontario.

Situated near the corner of Western and Sarnia Road, the field is CFL regulation size featuring an infill turf playing surface with a 2" rubberized e-layer. Bordering the field is an eight-lane, 400-metre mondo track.

Western's new turf causes less burn on legs and is better for mobility, while also decreasing the potential for injury seen with other turf products. 

The 1000 lumens lighting is perfect for television coverage and for evening events. Spacious change rooms with shower facilities, equipment, training and referee rooms, address most of the needs of the athletes, and seating is available for over 8,000 spectators, with concession and vending services also provided. 

The fully licensed Labatt Lounge offers the perfect vantage point to watch the game. The lounge area, which can be booked for special events, accommodates 120 guests and the floor to ceiling windows provide a great vide of the north end of the playing field. Smaller meeting rooms are also available.

Home to the Western Mustangs' football team, the facility was proud to host the 2001 Canada Games, PanAm Field Hockey Championships, the World Transplant Games, the Ontario Paralympic Championships, the 2006 World Lacrosse Championships and the 2010 Special Olympics Canada Summer Games.

Conference Management Service

Conference Services will .....
  • create an online registration form to include cancellation and refund (according to a pre-determined policy)
  • process online conference registrations, and campus accommodation requests
  • develop timelines (e.g. go live dates, early bird deadlines, and cut off dates for registration
  • deposit and track conference registration fees
  • provide client with a web link
  • provide a weekly spreadsheet to include a listing of all registrations processed
  • email receipts to the delegates after payment has been processed
  • provide a financial summary and invoice following the close of the conference
  • staff the registration desk for a few hours
  • provide a static web page (if required)
  • work with you to create a conference budget
  • provide name badges can be created
  • provide meal tickets if required
  • monitor special events, such as day trips
  • put together registrations packages

These services range from $6.00 up to $32.00 per delegate; the client can choose from three different options for this service.


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