Conference Center At Waltham Woods In Waltham MA
Conference Center at Waltham Woods

Conference Center at Waltham Woods

Event Types Welcomed

  • Corporate Social Events
  • Professional Meeting / Training / Conference / Retreats

About

Just minutes from downtown Boston and convenient to major roadways, the Conference Center at Waltham Woods, managed by SodexoLive!, offers 17,000 sq. of Boston area meeting space, filled with a state-of-the-art auditorium, superior audiovisual technology, delicious seasonal fare, great value along with friendly and knowledgeable staff. Special rates have been negotiated at the area’s finest hotels and complimentary shuttle service to and from Waltham Woods is available for guests meeting over multiple days. Please select the tabs below for more specific information about this Boston area conference and convention center.

Find Us Online

Meeting & Event Spaces

  • Max Capacity: 180 guests
  • Largest Classroom Style: 159
  • Largest Theatre Style: 180
  • Largest Auditorium Seating: 180
  • Largest Standing Reception: 100
Auditorium
This beautiful auditorium with ceiling to floor windows that surround the space offers an abundance of natural light. The auditorium provides a classroom set up, tiered seating in three sections allowing the convenience of attendees being able to arrive or depart without disrupting the entire row of seating . Each seat is well equiped with a pull up desk top , electical plug , and beverage  holder.  State of the art audio visual equipment is built into the auditorium to include sound amplification, computer projection, DVD and audio-recording capability.  Our on-site technician is also at your service  and can assist you with any equipment needs.
  • 4164 Sq. Ft.
  • 156 Classroom Style
  • 180 Theatre Style
Percy Wadman

The meeting room Percy Widman is synonymous to its name sake Dr. Percy Widman a very distinguished, prestigious former President of The Massachusetts Medical Society . Two walls of windows allow natural light to stream into this well-designed, flexible meeting room for groups of up to 60 people set for classroom style lectures. It is an ideal meeting space for medium-sized groups, with ergonomic chairs and many built-in audiovisual features for ease of facilitation and training. Our on-site technician can help with any equipment needs.
  • 1930 Sq. Ft.
  • 60 Classroom Style
  • 108 Theatre Style
  • 28 Conference Style
  • 34 Hollow Square Space Style
Berkshire

The Berkshire Room is 1,426 square feet and offers the ability to have a flexible floor plan. This meeting room has an airwall within which allows for the room to divide into two if requested. This room most recently has been transformed to highlight the soothing earth tones to compliment the ergonomic seating and furnishings and as with all our meeting rooms this room too has an abundance of natural light. The Berkshire Room is equipped with built-in Audio Visual, LCD projector, smart podium, retractable screen , wireless high speed internet , individual climate control and our on-site technician can assist with any equipment needs.





  • 1426 Sq. Ft.
  • 50 Classroom Style
  • 100 Theatre Style
  • 28 Conference Style
  • 32 Hollow Square Space Style
Charles River

The Charles River Conference room is ideal for smaller meetings and private meals. Across from a wall of ceiling to floor windows offering an abundance of natural light, this room features magnificent photos of the most prominent urban river within New England - Boston’s own Charles River . The room is equipped with built in LDC projector ,retractable screen , wireless high speed internet, adjustable lighting and climate control.
  • 595 Sq. Ft.
  • 32 Banquet Style
  • 16 Classroom Style
  • 30 Theatre Style
  • 20 Conference Style
  • 24 Hollow Square Space Style
Barnstable
Intimate boardroom or Speaker Ready Room, convenient to the larger meeting rooms found on the main floor of the conference center.
  • 220 Sq. Ft.
  • 8 Conference Style
Essex North
Boardroom for up to 14 people.
  • 360 Sq. Ft.
  • 14 Conference Style
1781 Commons
Primary dining space can serve as functional meeting space for presentations.
  • 3185 Sq. Ft.
The Fenway
One long wall of windows highlight this striking room that offers flexible seating arrangements – capable of accommodating up to 110.
  • 1900 Sq. Ft.
  • 72 Classroom Style
  • 110 Theatre Style
  • 48 Hollow Square Space Style
Beacon Hill
A medium sized room in the North Wing with flexible seating and easy access to the refreshment bar.
  • 1370 Sq. Ft.
  • 46 Classroom Style
  • 70 Theatre Style
  • 32 Hollow Square Space Style
Back Bay
A Board-like room that’s ideal for a meeting of 16 or less. Bright and sunny, but private.
  • 510 Sq. Ft.
  • 16 Conference Style

    Food & Beverage Options

    1781 Commons
    Our main dining room features buffet style dining and staggered seating times to accommodate multiple groups in residence. Audiovisual equipment is available for presentations and award ceremonies.
    • Seating Capacity: 192 Rooms
    Charles River
    Smaller groups may request private dining in one of our boardrooms when a working lunch is necessary.
    • Seating Capacity: 32 Rooms
    860 Cafe
    Groups of 10 or less can make arrangements to take advantage of the "Grab and Go" service available from our in-house cafeteria.
    • Seating Capacity: 120 Rooms
    Central Atrium
    Continuous refreshment breaks abound with hot & cold beverages and a vast assortment of freshly baked breads and delicious fruit. Later in the day, we add just-baked cookies and an assortment of sweet, salty and healthy snacks.
    • Seating Capacity: N/A Rooms
    Perimeter Space / Outdoor Tent
    On the grounds surrounding the Conference Center, there is space sufficient to place a tent for seasonal events. Ask one of our Sales Professionals for more details.
    • Seating Capacity: TBD Rooms

    Catering options

    Accommodations

    • Total Number of Overnight Guests: 1600
    Embassy Suites
    • 275 Rooms
    Marriott Courtyard
    • 117 Rooms
    Home Suites Inn
    • 117 Rooms
    Holiday Inn Express
    • 156 Rooms
    The Westin
    • 346 Rooms

    Featured Amenities

    • Air Conditioning Air Conditioning
    • Bus - Shuttle, Public Bus Access Bus
    • Business Center
    • Eco-Friendly
    • Flexible Floor Plan
    • Handicap Accessible
    • In-House Catering
    • Paid Parking
    • Taxi
    • Theater Seating
    • WiFi

    Venue Location + Transportation

    Address

     
    Located within the Massachusetts Medical Society,
    860 Winter St,
    Waltham, Massachusetts 02451

    Transportation

    • BusBus
    • LyftLyft
    • TaxiTaxi
    • UberUber

    Nearby Airport

    • Logan International - 30 minutes

    Nearby International Airport

    • Logan International - 30 minutes

    Parking

    • Onsite Parking: Yes
    • Car Charging Stations: Yes

    Nearby Cities

    Boston – 10 miles |Worcester – 40 miles |Providence – 50 miles

    Things to Know

    Catering

    • Must Use In-house Catering: Yes
    • External Catering Allowed: No
    • Can Bring in Own Food: no
    • Cultural Catering Available: Yes
    • Food and Beverage Onsite: Yes
    • Do you offer tables, chairs, and linens?: Yes

    Technology

    All of our Packages include state-of-the-art A/V equipment, professional meeting planner and access to our on-site technician, in-house catering, complimentary parking and all administrative fees.

    Additional charges apply for hybrid meeting equipment.

    • Guest Wi-Fi: Free
    • Onsite Tech Support: Yes
    • Wi-Fi in meeting space: Yes
    • Equipment Available On-Site:
      • LCD Projectors
      • Projector Screen
      • Microphones
      • Sound System
      • Custom Lighting

    Venue Policies

    • Alcohol Consumption: Yes
    • Smoking Permitted: no
    • Eco Friendly: Yes
    • ADA Accessible: Yes

    Testimonals

    What a gift to be dealing with people who are focused on conferences for professionals. I had very little explaining to do. Couldn't have asked for better service, anticipation of needs and most of all, flexibility to change rooms to accommodate the group better. There were rave reviews from many participants...a wonderful venue with great friendly service. Waltham Woods is a model of excellence for professional meetings.
    Connaughton Consulting
    I was very impressed with the level of service I received. Tracey was professional, yet had that personal touch that is so important. I felt valued as a client. Carol was fantastic. She made everyone feel welcome and well taken care of. Very important to my group. She blew them away.
    The Ariel Group
    We cant thank you enough for the wonderful service we received from your staff. The facility, food and attention to detail were just amazing and as a result we are still getting compliments about the program and your facility.
    Childrens Hospital - Boston

    Services

    Concierge Services
    Concierge service to attend to every request. This includes assistance with transportation, tours, local activities and events
    Free Parking
    Abundant, complimentary parking is adjacent to the Conference Center.
    Business Center / Reception
    Document preparation, printing, faxing, copying and oher reprographic services are available.
    Package Pricing
    All-inclusive package pricing that includes your main conference room, complete audiovisual packages, breakfast, lunch and continuous refreshment breaks.

    Technology

    Audio/Visual Capabilities
    On site technician to assist with all your technical needs on a moment's notice and a stocked A/V department with built in equipment in larger venues.
    Telephones
    Telephones and data ports are available throughout the Conference Center.
    High-Speed Internet Access
    All meeting rooms and many common areas feature free, wireless access.
    Security
    Security escort service is available for conference guests.
    Additional Services available, for a fee
    Videoconferencing, laptop computers, printers, videotaping and audio recording.