Conference Center at Waltham Woods

Conference Center at Waltham Woods

Outstanding Full-Service Conference Center in Metro Boston

Event Types Welcomed

  • Adult Social Events
  • Corporate Social Events
  • Family Reunions
  • Professional Meeting / Training / Conference / Retreats
  • Wedding Ceremonies
  • Wedding Receptions

About

Just minutes from downtown Boston and convenient to major roadways, the Conference Center at Waltham Woods, is a 17,000 sq. foot state-of-the-art, full-service conference facility located in the technology corridor surrounding Boston, Massachusetts, offering all-inclusive pricing allowing you to plan your meeting effortlessly with no hidden fees or costs.

 

 

 

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Meeting & Event Spaces

  • Max Capacity: 180 guests
  • Largest Classroom Style: 159
  • Largest Theatre Style: 180
  • Largest Auditorium Seating: 180
  • Largest Standing Reception: 100
Auditorium
This beautiful auditorium with ceiling to floor windows that surround the space offers an abundance of natural light. The auditorium provides a classroom set up, tiered seating in three sections allowing the convenience of attendees being able to arrive or depart without disrupting the entire row of seating . Each seat is well equiped with a pull up desk top , electical plug , and beverage  holder.  State of the art audio visual equipment is built into the auditorium to include sound amplification, computer projection, DVD and audio-recording capability.  Our on-site technician is also at your service  and can assist you with any equipment needs.
Percy Wadman

The meeting room Percy Widman is synonymous to its name sake Dr. Percy Widman a very distinguished, prestigious former President of The Massachusetts Medical Society . Two walls of windows allow natural light to stream into this well-designed, flexible meeting room for groups of up to 60 people set for classroom style lectures. It is an ideal meeting space for medium-sized groups, with ergonomic chairs and many built-in audiovisual features for ease of facilitation and training. Our on-site technician can help with any equipment needs.
  • 1930 Sq. Ft.
  • 60 Classroom Style
  • 108 Theatre Style
  • 28 Conference Style
  • 34 Hollow Square Space Style
  • Floorplan Layout
Berkshire

The Berkshire Room is 1,426 square feet and offers the ability to have a flexible floor plan. This meeting room has an airwall within which allows for the room to divide into two if requested. This room most recently has been transformed to highlight the soothing earth tones to compliment the ergonomic seating and furnishings and as with all our meeting rooms this room too has an abundance of natural light. The Berkshire Room is equipped with built-in Audio Visual, LCD projector, smart podium, retractable screen , wireless high speed internet , individual climate control and our on-site technician can assist with any equipment needs.





  • 1426 Sq. Ft.
  • 50 Classroom Style
  • 100 Theatre Style
  • 28 Conference Style
  • 32 Hollow Square Space Style
  • Floorplan Layout
Charles River

The Charles River Conference room is ideal for smaller meetings and private meals. Across from a wall of ceiling to floor windows offering an abundance of natural light, this room features magnificent photos of the most prominent urban river within New England - Boston’s own Charles River . The room is equipped with built in LDC projector ,retractable screen , wireless high speed internet, adjustable lighting and climate control.
  • 595 Sq. Ft.
  • 32 Banquet Style
  • 16 Classroom Style
  • 30 Theatre Style
  • 20 Conference Style
  • 24 Hollow Square Space Style
  • Floorplan Layout
Barnstable
Intimate boardroom or Speaker Ready Room, convenient to the larger meeting rooms found on the main floor of the conference center.
Essex North
Boardroom for up to 14 people.
1781 Commons
Primary dining space can serve as functional meeting space for presentations.
The Fenway
One long wall of windows highlight this striking room that offers flexible seating arrangements – capable of accommodating up to 110.
  • 1900 Sq. Ft.
  • 72 Classroom Style
  • 110 Theatre Style
  • 48 Hollow Square Space Style
  • Floorplan Layout
Beacon Hill
A medium sized room in the North Wing with flexible seating and easy access to the refreshment bar.
  • 1370 Sq. Ft.
  • 46 Classroom Style
  • 70 Theatre Style
  • 32 Hollow Square Space Style
  • Floorplan Layout
Back Bay
A Board-like room that’s ideal for a meeting of 16 or less. Bright and sunny, but private.

Food & Beverage Options

1781 Commons
Our main dining room features buffet style dining and staggered seating times to accommodate multiple groups in residence. Audiovisual equipment is available for presentations and award ceremonies.
  • Seating Capacity: 192
Charles River
Smaller groups may request private dining in one of our boardrooms when a working lunch is necessary.
  • Seating Capacity: 32
860 Cafe
Groups of 10 or less can make arrangements to take advantage of the "Grab and Go" service available from our in-house cafeteria.
  • Seating Capacity: 120
Central Atrium
Continuous refreshment breaks abound with hot & cold beverages and a vast assortment of freshly baked breads and delicious fruit. Later in the day, we add just-baked cookies and an assortment of sweet, salty and healthy snacks.
  • Seating Capacity: N/A
Perimeter Space / Outdoor Tent
On the grounds surrounding the Conference Center, there is space sufficient to place a tent for seasonal events. Ask one of our Sales Professionals for more details.
  • Seating Capacity: TBD

Accommodations

  • Total Number of Overnight Guests: 1600
Embassy Suites
  • 275 Rooms
Marriott Courtyard
  • 117 Rooms
Home Suites Inn
  • 117 Rooms
Holiday Inn Express
  • 156 Rooms
The Westin
  • 346 Rooms

Featured Amenities

  • Accessible Facilities
  • Air Conditioning Air Conditioning
  • Bus - Shuttle, Public Bus Access Bus
  • Business Center
  • Chairs
  • Complimentary Parking
  • Eco-Friendly
  • Flexible Floor Plan
  • In-House Catering
  • Near Public Transit
  • Paid Parking
  • Tables
  • Taxi
  • Theater Seating
  • WiFi

Venue Location + Transportation

Address

 
Located within the Massachusetts Medical Society,
860 Winter St,
Waltham, Massachusetts 02451

Transportation

  • BusBus
  • LyftLyft
  • TaxiTaxi
  • UberUber

Nearby Airport

  • Logan International - 30 minutes

Nearby International Airport

  • Logan International - 30 minutes

Parking

  • Onsite Parking: Yes
  • Car Charging Stations: Yes

Nearby Cities

Boston – 10 miles |Worcester – 40 miles |Providence – 50 miles

Things to Know

Catering

  • Must Use In-house Catering: Yes
  • External Catering Allowed: No
  • Can Bring in Own Food: no
  • Cultural Catering Available: Yes
  • Food and Beverage Onsite: Yes
  • Do you offer tables, chairs, and linens?: Yes

Technology

All of our Packages include state-of-the-art A/V equipment, professional meeting planner and access to our on-site technician, in-house catering, complimentary parking and all administrative fees.

Additional charges apply for hybrid meeting equipment.

  • Guest Wi-Fi: Free
  • Onsite Tech Support: Yes
  • Wi-Fi in meeting space: Yes
  • Equipment Available On-Site:
    • LCD Projectors
    • Projector Screen
    • Microphones
    • Sound System
    • Custom Lighting

Venue Policies

  • Alcohol Consumption: Yes
  • Smoking Permitted: no
  • Cannabis Industry-Friendly: No
  • Cannabis Consumption: No
  • Eco Friendly: Yes
  • ADA Accessible: Yes
  • Family Friendly: Yes
  • Pet Friendly: No

Testimonals

What a gift to be dealing with people who are focused on conferences for professionals. I had very little explaining to do. Couldn't have asked for better service, anticipation of needs and most of all, flexibility to change rooms to accommodate the group better. There were rave reviews from many participants...a wonderful venue with great friendly service. Waltham Woods is a model of excellence for professional meetings.
Connaughton Consulting
I was very impressed with the level of service I received. Tracey was professional, yet had that personal touch that is so important. I felt valued as a client. Carol was fantastic. She made everyone feel welcome and well taken care of. Very important to my group. She blew them away.
The Ariel Group
We cant thank you enough for the wonderful service we received from your staff. The facility, food and attention to detail were just amazing and as a result we are still getting compliments about the program and your facility.
Childrens Hospital - Boston

Services

Concierge Services
Concierge service to attend to every request. This includes assistance with transportation, tours, local activities and events
Free Parking
Abundant, complimentary parking is adjacent to the Conference Center.
Business Center / Reception
Document preparation, printing, faxing, copying and oher reprographic services are available.
Package Pricing
All-inclusive package pricing that includes your main conference room, complete audiovisual packages, breakfast, lunch and continuous refreshment breaks.

Technology

Audio/Visual Capabilities
On site technician to assist with all your technical needs on a moment's notice and a stocked A/V department with built in equipment in larger venues.
Telephones
Telephones and data ports are available throughout the Conference Center.
High-Speed Internet Access
All meeting rooms and many common areas feature free, wireless access.
Security
Security escort service is available for conference guests.
Additional Services available, for a fee
Videoconferencing, laptop computers, printers, videotaping and audio recording.