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Work/Life/Balance: The Big Day

By Michele Nichols


After weeks, months, maybe even years of planning, it’s go time. The day of your big event or conference has finally arrived. Though you probably have gotten barely any sleep, and are crossing your fingers that everything goes as planned, there’s no need to sweat the small stuff. Just follow these six tips to keep calm and carry on.

The week before:
Get some help. Success with anything happens when you realize you can’t do it all yourself. There’s no shame in asking for some help—if your colleagues are too swamped with their own workloads, consider bringing on an intern or a temp as you get closer to the calendar date of your event. Students in hospitality management programs will appreciate the experience, and you’ll have double the brainpower and manpower.

The night before:
Lay it out. If you have access to the venue early, use it to your advantage and set up the room ahead of time. That way you won’t be scrambling the morning of your event trying to get the right configuration of furniture or finagling with all the décor, and instead can focus on the other important details.

Set alarms. No one wants to be late on the big day, so set an alarm for at least 30 minutes before you must get up (just in case the lack of sleep has you hitting the snooze button). In addition, you also might want to set alarms on your phone throughout the day for any targets that need to be hit at certain times; for example—meeting with catering or finalizing the check-in table.

The day of:
Bring chargers. Your smartphone and other devices will do you no good if they are out of power. While it may sound intuitive, one of the first items on your checklist should be “pack up chargers.” This way you won’t miss any important calls and can continue to check e-mail for any up-to-the-minute developments.

Have backups. Technology happens, so make sure to have backups for… everything. In addition to having printed checklists, schedules, contracts, and lists of registrations, also save all the files to cloud storage so everyone on your team can access them in case of a Wi-Fi outage or some other snafu.

Relax. No, really. Being frazzled will actually delay your progress. So take a deep breath, drink lots of water, make sure to eat a nutritious meal, and go forth with a positive attitude that everything will turn out okay.