The Conference Center at Waltham Woods
Located within the Massachusetts Medical Society
860 Winter St
Waltham, Massachusetts 02451
860 Winter St
Waltham, Massachusetts 02451
Event Types Welcomed
Corporate Social Events | Professional Meeting/Training/Conference/RetreatMaximum
Meeting:180
Meeting:180
Meeting
Rooms:11
Rooms:11
The Conference Center at Waltham Woods offers an all-inclusive meeting package that provides all your event needs.
Conveniently located just minutes from Route 128 and Massachusetts Turnpike in a beautiful office park
Auditorium ideally suited for Corporate Meetings
Peaceful and distraction-free setting
Breakfast, continuous snacks/refreshments, and healthy lunch are part of our all-inclusive meeting package
Delectable food options
Private receptions and complete cocktail service
International Association of Conference Centers (IACC) Certified furnishings
Each room features natural light
Our Meeting Planners are expert in creating successful events
Audio Visual Equipment is included in our all-inclusive pricing
Free wireless internet throughout the Conference Center
Most of our meeting rooms offer flexible seating options
Ergonomic chairs ensure comfort for your meeting attendees
Corporate Meetings are our specialty
Professional meeting space helps ensure a successful meeting
About
About The Conference Center at Waltham Woods
Just minutes from downtown Boston and convenient to major roadways, the Conference Center at Waltham Woods, managed by Sodexo Conferencing, offers 17,000 sq. of Boston area meeting space, filled with a state-of-the-art auditorium, superior audiovisual technology, delicious seasonal fare, great value along with friendly and knowledgeable staff. Special rates have been negotiated at the area's finest hotels and complimentary shuttle service to and from Waltham Woods is available for guests meeting over multiple days. Please select the tabs below for more specific information about this Boston area conference and convention center.
LOCATION + TRANSPORTATION
Boston - 10 miles
Worcester - 40 miles
Providence - 50 miles
:
Logan International - 30 minutes
Taxi | Bus | Lyft | Uber
Onsite: Yes Free
Fee: Complimentary
CATERING
Our Boston area venue offers a wide variety of fabulous food - high quality, delicious, healthy and plentiful. Our Day Meeting Packages include continuous and abundant refreshments and seasonal/extensive luncheon and dinner buffets.Must Use In-House Catering
Cultural Catering
Venue Hosted Alcohol Permitted
Self-Service Alcohol Permitted
AMENITIES + UNIQUE EXPERIENCES
MEETING + EVENT SPACE CAPACITIES
180 Attendees
11 Spaces
:
Theatre Style 180 | Classroom Style 159 | Standing Reception 100
TECHNOLOGY
All of our Packages include state-of-the-art A/V equipment, professional meeting planner and an on-site technician.Yes
Free
Yes
Yes
RENTAL POLICIES
Alcohol ConsumptionAccommodations
Accommodations
1600
Total Number of
Overnight Guests
Overnight Guests
Accommodation Types
| Suite/Apartment Style | Nearby Hotels | 275 rooms
This accommodation has A/C
This accommodation has A/C | Hotel-Like | Nearby Hotels | 117 rooms
This accommodation has A/C
This accommodation has A/C | Suite/Apartment Style | Nearby Hotels | 117 rooms
This accommodation has A/C
This accommodation has A/C | Hotel-Like | Nearby Hotels | 156 rooms
This accommodation has A/C
This accommodation has A/C | Hotel-Like | Nearby Hotels | 346 rooms
This accommodation has A/C
This accommodation has A/CAmenities + Unique Experiences
AMENITIES
Amenities
Event Spaces
Meeting and Event Spaces
Max Capacities
180
Overall
159
Classroom
Style
Style
100
Standing
Reception
Reception
Meeting + Event Spaces
| 4164 SQ FT | 156 Classroom Style | image | image
This beautiful auditorium with ceiling to floor windows that surround the space offers an abundance of natural light. The auditorium provides a classroom set up, tiered seating in three sections allowing the convenience of attendees being able to arrive or depart without disrupting the entire row of seating . Each seat is well equiped with a pull up desk top , electical plug , and beverage holder. State of the art audio visual equipment is built into the auditorium to include sound amplification, computer projection, DVD and audio-recording capability. Our on-site technician is also at your service and can assist you with any equipment needs.
This beautiful auditorium with ceiling to floor windows that surround the space offers an abundance of natural light. The auditorium provides a classroom set up, tiered seating in three sections allowing the convenience of attendees being able to arrive or depart without disrupting the entire row of seating . Each seat is well equiped with a pull up desk top , electical plug , and beverage holder. State of the art audio visual equipment is built into the auditorium to include sound amplification, computer projection, DVD and audio-recording capability. Our on-site technician is also at your service and can assist you with any equipment needs.
| 1930 SQ FT | 60 Classroom Style | 28 Conference Style | 34 Hollow Square Space Style | 30 Open-U Style | image | image
The meeting room Percy Widman is synonymous to its name sake Dr. Percy Widman a very distinguished, prestigious former President of The Massachusetts Medical Society . Two walls of windows allow natural light to stream into this well-designed, flexible meeting room for groups of up to 60 people set for classroom style lectures. It is an ideal meeting space for medium-sized groups, with ergonomic chairs and many built-in audiovisual features for ease of facilitation and training. Our on-site technician can help with any equipment needs.
The meeting room Percy Widman is synonymous to its name sake Dr. Percy Widman a very distinguished, prestigious former President of The Massachusetts Medical Society . Two walls of windows allow natural light to stream into this well-designed, flexible meeting room for groups of up to 60 people set for classroom style lectures. It is an ideal meeting space for medium-sized groups, with ergonomic chairs and many built-in audiovisual features for ease of facilitation and training. Our on-site technician can help with any equipment needs.
| 1426 SQ FT | 50 Classroom Style | 28 Conference Style | 32 Hollow Square Space Style | 28 Open-U Style | image | image
The Berkshire Room is 1,426 square feet and offers the ability to have a flexible floor plan. This meeting room has an airwall within which allows for the room to divide into two if requested. This room most recently has been transformed to highlight the soothing earth tones to compliment the ergonomic seating and furnishings and as with all our meeting rooms this room too has an abundance of natural light. The Berkshire Room is equipped with built-in Audio Visual, LCD projector, smart podium, retractable screen , wireless high speed internet , individual climate control and our on-site technician can assist with any equipment needs.
The Berkshire Room is 1,426 square feet and offers the ability to have a flexible floor plan. This meeting room has an airwall within which allows for the room to divide into two if requested. This room most recently has been transformed to highlight the soothing earth tones to compliment the ergonomic seating and furnishings and as with all our meeting rooms this room too has an abundance of natural light. The Berkshire Room is equipped with built-in Audio Visual, LCD projector, smart podium, retractable screen , wireless high speed internet , individual climate control and our on-site technician can assist with any equipment needs.
| 595 SQ FT | 32 Banquet Style | 16 Classroom Style | 20 Conference Style | 24 Hollow Square Space Style | 20 Open-U Style | image | image
The Charles River Conference room is ideal for smaller meetings and private meals. Across from a wall of ceiling to floor windows offering an abundance of natural light, this room features magnificent photos of the most prominent urban river within New England - Boston’s own Charles River . The room is equipped with built in LDC projector ,retractable screen , wireless high speed internet, adjustable lighting and climate control.
The Charles River Conference room is ideal for smaller meetings and private meals. Across from a wall of ceiling to floor windows offering an abundance of natural light, this room features magnificent photos of the most prominent urban river within New England - Boston’s own Charles River . The room is equipped with built in LDC projector ,retractable screen , wireless high speed internet, adjustable lighting and climate control.
| 220 SQ FT | 8 Conference Style | image
Intimate boardroom or Speaker Ready Room, convenient to the larger meeting rooms found on the main floor of the conference center.
Intimate boardroom or Speaker Ready Room, convenient to the larger meeting rooms found on the main floor of the conference center.
| 1900 SQ FT | 72 Classroom Style | 48 Hollow Square Space Style | 40 Open-U Style | image | image
One long wall of windows highlight this striking room that offers flexible seating arrangements – capable of accommodating up to 110.
One long wall of windows highlight this striking room that offers flexible seating arrangements – capable of accommodating up to 110.
| 1370 SQ FT | 46 Classroom Style | 32 Hollow Square Space Style | 26 Open-U Style | image | image
A medium sized room in the North Wing with flexible seating and easy access to the refreshment bar.
A medium sized room in the North Wing with flexible seating and easy access to the refreshment bar.
| 510 SQ FT | 16 Conference Style | image | image
A Board-like room that’s ideal for a meeting of 16 or less. Bright and sunny, but private.
A Board-like room that’s ideal for a meeting of 16 or less. Bright and sunny, but private.
| 3185 SQ FT
Primary dining space can serve as functional meeting space for presentations.
Primary dining space can serve as functional meeting space for presentations.
Food + Beverage
Food + Beverage
Availability
Catering
Our Boston area venue offers a wide variety of fabulous food - high quality, delicious, healthy and plentiful. Our Day Meeting Packages include continuous and abundant refreshments and seasonal/extensive luncheon and dinner buffets.Dining Options
| Seating Capacity: 192 | menu | image
Our main dining room features buffet style dining and staggered seating times to accommodate multiple groups in residence. Audiovisual equipment is available for presentations and award ceremonies.
Our main dining room features buffet style dining and staggered seating times to accommodate multiple groups in residence. Audiovisual equipment is available for presentations and award ceremonies.
| Seating Capacity: 32 | image
Smaller groups may request private dining in one of our boardrooms when a working lunch is necessary.
Smaller groups may request private dining in one of our boardrooms when a working lunch is necessary.
| Seating Capacity: 120 | image
Groups of 10 or less can make arrangements to take advantage of the "Grab and Go" service available from our in-house cafeteria.
Groups of 10 or less can make arrangements to take advantage of the "Grab and Go" service available from our in-house cafeteria.
| Seating Capacity: N/A
Continuous refreshment breaks abound with hot & cold beverages and a vast assortment of freshly baked breads and delicious fruit. Later in the day, we add just-baked cookies and an assortment of sweet, salty and healthy snacks.
Continuous refreshment breaks abound with hot & cold beverages and a vast assortment of freshly baked breads and delicious fruit. Later in the day, we add just-baked cookies and an assortment of sweet, salty and healthy snacks.
| Seating Capacity: TBD
On the grounds surrounding the Conference Center, there is space sufficient to place a tent for seasonal events. Ask one of our Sales Professionals for more details.
On the grounds surrounding the Conference Center, there is space sufficient to place a tent for seasonal events. Ask one of our Sales Professionals for more details.
Location
Location + Transportation
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Nearby Airport
Logan International - 30 minutesNearby Cities
Boston - 10 miles miles | Worcester - 40 miles miles | Providence - 50 milesTransportation + Parking
Nearby Attractions
Nearby Attractions
Nearby Attractions
| website
Located on the scenic banks of the Charles River in the historic 1814 Boston Manufacturing Company textile mill, the museum has found its way onto the National Register of Historic Places as America's first factory.
Located on the scenic banks of the Charles River in the historic 1814 Boston Manufacturing Company textile mill, the museum has found its way onto the National Register of Historic Places as America's first factory.
| website
All that Boston has to offer is easily accessible from the Conference Center. A short 15 minute drive puts you into the heart of this thriving city.
All that Boston has to offer is easily accessible from the Conference Center. A short 15 minute drive puts you into the heart of this thriving city.
| website
Located in the old Waltham Police Station, the museum displays an extensive collection of memorabilia from Waltham's past, including automobiles, sports, military, and civic, plus highlights on the lives of Waltham's prominent citizens such as General Nathaniel Banks.
Located in the old Waltham Police Station, the museum displays an extensive collection of memorabilia from Waltham's past, including automobiles, sports, military, and civic, plus highlights on the lives of Waltham's prominent citizens such as General Nathaniel Banks.
| website
Also called The Vale, the Lyman Estate was built in 1793 by wealthy Boston merchant Theodore Lyman. Surrounding 30-acre English-style gardens are a year-round delight. Greenhouses include the Grape House, built in 1804 to raise exotic fruits, the Camellia House, built in 1820, and a structure from the 1930s. Plants are sold year-round.
Also called The Vale, the Lyman Estate was built in 1793 by wealthy Boston merchant Theodore Lyman. Surrounding 30-acre English-style gardens are a year-round delight. Greenhouses include the Grape House, built in 1804 to raise exotic fruits, the Camellia House, built in 1820, and a structure from the 1930s. Plants are sold year-round.
| website
Early 1800s estate of Massachusetts Governor Christopher Gore, who hosted President James Monroe, Daniel Webster, and the Marquis de Lafayette. The 45-acres estate offers cultivated lawns, gardens, and a working farm with sheep and poultry. The elegantly-furnished mansion features 22 rooms, an oval parlor and spiral staircase.
Early 1800s estate of Massachusetts Governor Christopher Gore, who hosted President James Monroe, Daniel Webster, and the Marquis de Lafayette. The 45-acres estate offers cultivated lawns, gardens, and a working farm with sheep and poultry. The elegantly-furnished mansion features 22 rooms, an oval parlor and spiral staircase.
| website
The world's largest collection of manuscripts, books, photos and art objects relating to the experience of the Jewish people in the Americas, dating from 1590 to the present.
The world's largest collection of manuscripts, books, photos and art objects relating to the experience of the Jewish people in the Americas, dating from 1590 to the present.
Downtown Waltham is alive with rich culinary experiences awaiting locals and visitors alike. There is a nice variety of ethnic offerings from the restaurants that line mainly Moody Street and neighboring thouroughfares.
Scenic walkway through historic Waltham on the banks of the Charles River.
| website
Council offers free concerts on the Waltham Common Tuesday evenings at 7:30pm.
Council offers free concerts on the Waltham Common Tuesday evenings at 7:30pm.
The Leo J. Martin Golf Course began play in the 1930's. It features an 18-hole course, practice green, full driving range, snack bar, full pro shop and lessons. 200 Park Road, Weston, MA Phone 781.894.4903
Services
Services
Services
Concierge service to attend to every request. This includes assistance with transportation, tours, local activities and events
Abundant, complimentary parking is adjacent to the Conference Center.
Document preparation, printing, faxing, copying and oher reprographic services are available.
All-inclusive package pricing that includes your main conference room, complete audiovisual packages, breakfast, lunch and continuous refreshment breaks.
Technology
Technology
Equipment Available On-Site
Description
All of our Packages include state-of-the-art A/V equipment, professional meeting planner and an on-site technician.Technology
On site technician to assist with all your technical needs on a moment's notice and a stocked A/V department with built in equipment in larger venues.
Telephones and data ports are available throughout the Conference Center.
All meeting rooms and many common areas feature free, wireless access.
Security escort service is available for conference guests.
Videoconferencing, laptop computers, printers, videotaping and audio recording.
Testimonials
Testimonials
What a gift to be dealing with people who are focused on conferences for professionals. I had very little explaining to do. Couldn't have asked for better service, anticipation of needs and most of all, flexibility to change rooms to accommodate the group better. There were rave reviews from many participants...a wonderful venue with great friendly service. Waltham Woods is a model of excellence for professional meetings.
I was very impressed with the level of service I received. Tracey was professional, yet had that personal touch that is so important. I felt valued as a client. Carol was fantastic. She made everyone feel welcome and well taken care of. Very important to my group. She blew them away.
We cant thank you enough for the wonderful service we received from your staff. The facility, food and attention to detail were just amazing and as a result we are still getting compliments about the program and your facility.
