The Conference Center at Waltham Woods

Located within the Massachusetts Medical Society
860 Winter St
Waltham, Massachusetts 02451

180Largest Group

10Meeting Rooms

1600Overnight Guests

2018 Winner: Best Meeting Package

2018 Runner-up: Best Venue to Gather for the Day

The Conference Center at Waltham Woods offers an all-inclusive meeting package that provides all your event needs.
Conveniently located just minutes from Route 128 and Massachusetts Turnpike in a beautiful office park
Auditorium ideally suited for Corporate Meetings
Peaceful and distraction-free setting
Breakfast, continuous snacks/refreshments, and healthy lunch are part of our all-inclusive meeting package
Delectable food options
Private receptions and complete cocktail service
International Association of Conference Centers (IACC) Certified furnishings
Each room features natural light
Our Meeting Planners are expert in creating successful events
Audio Visual Equipment is included in our all-inclusive pricing
Free wireless internet throughout the Conference Center
Most of our meeting rooms offer flexible seating options
Ergonomic chairs ensure comfort for your meeting attendees
Corporate Meetings are our specialty
Professional meeting space helps ensure a successful Meeting

The Conference Center at Waltham WoodsVisit Website Email Phone

Just minutes from downtown Boston and convenient to major roadways, the Conference Center at Waltham Woods, managed by Sodexo Conferencing, offers 17,000 sq. of Massachussetts meeting space, filled with a state-of-the-art auditorium, superior audiovisual technology, delicious seasonal fare, great value and a friendly and knowledgeable staff. Special rates have been negotiated at the area's finest hotels and complimentary shuttle service to and from Waltham Woods is available for guests meeting over multiple days. Please select the tabs below for more specific information about this Waltham, Massachusetts conference and convention center.

Video:

Nearby Cities & Number of Miles:

Boston - 10
Worcester - 40
Providence - 50

Nearest Airport/ Number of Minutes:

Logan International / 30

Parking Onsite:

Yes

Parking:

Free

Parking Rate:

Complimentary

Availability:

Year-round.

Room Type(s):

Nearby Hotel(s)

Largest Group:

180

Number of Meeting & Event Rooms:

Largest Classroom Style:

159

Largest Theatre Style:

180

Number of Overnight Guests:

1600

Largest Standing Reception:

100

Technology:

State-of-the-art A/V equipment included in package; on-site technician.

Onsite Wireless Internet:

Free

Wi-Fi In Meeting Space:

Yes

Wi-Fi In Meeting Space Cost:

Included in the meeting package

Onsite A/V Staff:

Yes

Food & Beverage:

Wide variety of fabulous food - high quality, delicious, healthy and plentiful. Package includes continuous and abundant refreshments and seasonal/extensive luncheon and dinner buffets.

Must Use In-house Catering:

Yes

Alcohol Permitted:

Yes

Can Bring Own Alcohol:

Special Rates and Packages:

Package rate includes meeting rooms, morning and afternoon refreshments, continuous breaks, lunch, A/V.

Phone:

781-434-7499

Event Space Available:

January
February
March
April
May
June
July
August
September
October
November
December

Ideally Suited For:

Professional Meeting/Training/Conference/Retreat

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Event Spaces

Meeting Room	Descriptions	Square Footage
Auditorium	The air-conditioned auditorium provides tiered seating and has bulit-in equipment including sound amplification, computer projection, DVD and audio-recording capability.	4164
Percy Wadman	Two walls of windows allow natural light to stream into this well-designed meeting rooms for groups of up to 60 people for classroom style lectures. It is an ideal meeting space for medium-sized groups, with ergonomic seating and many built-in audiovisual features for ease of facilitation and training.	1930
Berkshire	Centrally located meeting room with natural daylight and fully AV equipped.	1426
Charles River	Conference room ideal for smaller meetings and private meals.	595
Barnstable	Intimate boardroom or Speaker Ready Room, convenient to the larger meeting rooms found on the main floor of the conference center.	220
The Fenway	One long wall of windows highlight this striking room that offers flexible seating arrangements – capable of accommodating up to 110.	1900
Beacon Hill	A medium sized room in the North Wing with flexible seating and easy access to the refreshment bar.	1370
Back Bay	A Board-like room that’s ideal for a meeting of 16 or less. Bright and sunny, but private.	510
Essex North	Boardroom for up to 14 people.	360
Middlesex Central	Boardroom for up to 10 people.	360
Franklin	Boardroom for up to 10 people.	308
Suffolk	Boardroom for up to 12 people.	360
Middlesex West	Boardroom for up to 8 people.	308
Central Atriums	High ceilings and air conditioning turn these spaces into ideal registration or gathering spaces for receptions or social gatherings.
1781 Commons	Primary dining space can serve as functional meeting space for presentations.	3185

Accommodations

Facility	# of Rooms	Room Type	Bath Type	A/C
Embassy Suites	275	Suite/Apartment Style	Private	yes
Marriott Courtyard	117	Hotel-Like	Private	yes
Home Suites Inn	117	Suite/Apartment Style	Private	yes
Holiday Inn Express	156	Hotel-Like	Private	yes
The Westin	346	Hotel-Like	Private	yes

Dining

1781 Commons
Seating Capacity: 192
Our main dining room features buffet style dining and staggered seating times to accommodate multiple groups in residence. Audiovisual equipment is available for presentations and award ceremonies.
>>> menu (PDF)
Charles River
Seating Capacity: 32
Smaller groups may request private dining in one of our boardrooms when a working lunch is necessary.
860 Cafe
Seating Capacity: 120
Groups of 10 or less can make arrangements to take advantage of the "Grab and Go" service available from our in-house cafeteria.
Central Atrium
Seating Capacity: N/A
Continuous refreshment breaks abound with hot & cold beverages and a vast assortment of freshly baked breads and delicious fruit. Later in the day, we add just-baked cookies and an assortment of sweet, salty and healthy snacks.
Perimeter Space / Outdoor Tent
Seating Capacity: TBD
On the grounds surrounding the Conference Center, there is space sufficient to place a tent for seasonal events. Ask one of our Sales Professionals for more details.

Services

Service	Description
Concierge Services	Concierge service to attend to every request. This includes assistance with transportation, tours, local activities and events
Free Parking	Abundant, complimentary parking is adjacent to the Conference Center.
Business Center / Reception	Document preparation, printing, faxing, copying and oher reprographic services are available.
Package Pricing	All-inclusive package pricing that includes your main conference room, complete audiovisual packages, breakfast, lunch and continuous refreshment breaks.

Technology

Type	Description
Audio/Visual Capabilities	On site technician to assist with all your technical needs on a moment's notice and a stocked A/V department with built in equipment in larger venues.
Telephones	Telephones and data ports are available throughout the Conference Center.
High-Speed Internet Access	All meeting rooms and many common areas feature free, wireless access.
Security	Security escort service is available for conference guests.
Additional Services available, for a fee	Videoconferencing, laptop computers, printers, videotaping and audio recording.

Area Attractions

Attraction	Description
Charles River Museum of Industry	Located on the scenic banks of the Charles River in the historic 1814 Boston Manufacturing Company textile mill, the museum has found its way onto the National Register of Historic Places as America's first factory.
Boston	All that Boston has to offer is easily accessible from the Conference Center. A short 15 minute drive puts you into the heart of this thriving city.
Waltham Museum	Located in the old Waltham Police Station, the museum displays an extensive collection of memorabilia from Waltham's past, including automobiles, sports, military, and civic, plus highlights on the lives of Waltham's prominent citizens such as General Nathaniel Banks.
Lyman Estate, The Vale	Also called The Vale, the Lyman Estate was built in 1793 by wealthy Boston merchant Theodore Lyman. Surrounding 30-acre English-style gardens are a year-round delight. Greenhouses include the Grape House, built in 1804 to raise exotic fruits, the Camellia House, built in 1820, and a structure from the 1930s. Plants are sold year-round.
Gore Place	Early 1800s estate of Massachusetts Governor Christopher Gore, who hosted President James Monroe, Daniel Webster, and the Marquis de Lafayette. The 45-acres estate offers cultivated lawns, gardens, and a working farm with sheep and poultry. The elegantly-furnished mansion features 22 rooms, an oval parlor and spiral staircase.
American Jewish Historical Society	The world's largest collection of manuscripts, books, photos and art objects relating to the experience of the Jewish people in the Americas, dating from 1590 to the present.
Restaurant Row	Downtown Waltham is alive with rich culinary experiences awaiting locals and visitors alike. There is a nice variety of ethnic offerings from the restaurants that line mainly Moody Street and neighboring thouroughfares.
Charles Riverwalk	Scenic walkway through historic Waltham on the banks of the Charles River.
Concerts on the Waltham Common	Council offers free concerts on the Waltham Common Tuesday evenings at 7:30pm.
Leo J. Martin Memorial Golf Course	The Leo J. Martin Golf Course began play in the 1930's. It features an 18-hole course, practice green, full driving range, snack bar, full pro shop and lessons. 200 Park Road, Weston, MA Phone 781.894.4903

Testimonials

What a gift to be dealing with people who are focused on conferences for professionals. I had very little explaining to do. Couldn't have asked for better service, anticipation of needs and most of all, flexibility to change rooms to accommodate the group better. There were rave reviews from many participants...a wonderful venue with great friendly service. Waltham Woods is a model of excellence for professional meetings.
Connaughton Consulting
I was very impressed with the level of service I received. Tracey was professional, yet had that personal touch that is so important. I felt valued as a client. Carol was fantastic. She made everyone feel welcome and well taken care of. Very important to my group. She blew them away.
The Ariel Group
We cant thank you enough for the wonderful service we received from your staff. The facility, food and attention to detail were just amazing and as a result we are still getting compliments about the program and your facility.
Childrens Hospital - Boston

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