Beaver Hollow Conference CenterVisit WebsiteEmailPhone
- Overview
- Event Spaces
- Accommodations
- Catering
- Dining
- Services
- Technology
- Area Attractions
- Testimonials
UPDATE: BEAVER HOLLOW ACCEPTING ALL GOVERNMENT PER DIEM RATES! BOOK YOUR GOVERNMENT MEETING NOW!
Situated on 300 scenic acres of natural wonderland overlooking a private lake, Beaver Hollow Conference Center offers a breathtaking backdrop for your next meeting or conference in Java, New York. Located between Buffalo and Rochester, this Java event venue is convenient from nearby cities and airports yet just far enough that your group will enjoy a private, distraction-free environment conducive to strategic planning, getting to know each other and building a sense of team.Meet your objectives with our award-winning team-building program, including the region's largest rope course, state-of-the-art private meeting facilities, and site-wide wireless internet access.
Nearby Cities & Number of Miles:
Buffalo - 30
Rochester - 60
Toronto - 130
Rochester - 60
Toronto - 130
Nearest Airport/ Number of Minutes:
Buffalo Niagara International / 40
Public Transportation Options:
Taxi
Lyft
Uber
Lyft
Uber
Parking Onsite:
Yes
Parking:
Free
Parking Rate:
Free
Availability:
Year-round, full service, executive conference center with resort amenities. Overnight accommodations for up to 160.
Room Type(s):
Hotel-Like
Suite/Apt Style
Suite/Apt Style
Bath Type(s):
Private
ADA Accessible:
Yes
Largest Group:
300
Number of Meeting & Event Rooms:
13
Largest Classroom Style:
250
Largest Theatre Style:
300
Number of Overnight Guests:
160
Largest Standing Reception:
300
Largest Seated Reception:
250
Rooftop Space Available:
No
Technology:
State-of-the-art audio visual equipment, including videoconferencing, high-speed internet access and computer kiosks.
Onsite Wireless Internet:
Free
Wi-Fi In Meeting Space:
Yes
Wi-Fi In Meeting Space Cost:
Free
Wi-Fi In Guest Rooms:
Yes
Wi-Fi In Guest Rooms Cost:
Free
Onsite A/V Staff:
Yes
Food & Beverage:
Enjoy 4-star meals in picturesque settings. Our chefs invite you to customize your selections to meet your groups' needs.
Must Use In-house Catering:
Yes
Cultural Catering Available:
Yes
Alcohol Permitted:
Yes
Complete Meeting Package:
Yes
Ropes Course / Team Building:
Yes
Special Rates and Packages:
Seasonal rates available.
Phone:
1-800-964-7903
Event Space Available:
January
February
March
April
May
June
July
August
September
October
November
December
February
March
April
May
June
July
August
September
October
November
December
Overnight Accommodations Available:
January
February
March
April
May
June
July
August
September
October
November
December
February
March
April
May
June
July
August
September
October
November
December
Ideally Suited For:
Adult Social Event
Corporate Social Events
Expo/Competitions
Family Reunion
Professional Meeting/Training/Conference/Retreat
Wedding Ceremony/Reception
Youth Retreat/Camp
Corporate Social Events
Expo/Competitions
Family Reunion
Professional Meeting/Training/Conference/Retreat
Wedding Ceremony/Reception
Youth Retreat/Camp
Event Spaces
| Meeting Room | Descriptions | Square Footage |
|---|---|---|
| Auditorium | Our new state-of-the-art tiered auditorium is without equal in the area. The front of the room rear screen projection capabilities are ideal for presenters using Power Point on their laptops. Simply plug in and go. | 1,500 |
| Chestnut Meeting Room | This 26' x 14' meeting space has windows and sliding glass doors that open to covered decks overlooking our beautiful property. | 364 |
| Hemlock Meeting Room | This 26' x 26' room includes complimentary access to the administrative desk in the foyer, complete with a computer and phone, so you never miss a beat while meeting your conference objectives. | 676 |
| Maple Meeting Room | All of our conference rooms are complete with ergonomic chairs, high quality conference tables, appropriate and flexible lighting, state-of-the-art audio-visual equipment and tack-able wall surfaces at no additional cost to you. This room measures 26' x 40'. | 1,040 |
| Fireside Meeting Room | This spacious 70' x 42' meeting room is conveniently located adjacent to the Lounge in our Main Lodge while offering complete privacy. | 3,000 |
| Meeting Room L2 | Just steps from our 24-hour accessible Business Center, this 21' x 17' meeting space is located within the Main Lodge. | 350 |
| Meeting Room L3 | Unwind after a long day of productivity in this 15' x 32' room, down the hall in our Jacuzzi equipped Spa and Fitness Center. | 480 |
| Meeting Room L4 | All of Beaver Hollow's conference rooms blend together comfort, aesthetics and technology to ensure your group has the most productive meeting sessions possible. There is 16' x 16' of meeting space available in this room. | 256 |
| Drake Room | This dining/meeting room, surrounded by a beautiful garden, is ideal for meeting during meals and culinary team building events. | 812 |
| Mallard Room | This enclosed Main Lodge dining/meeting room has a breathtaking view overlooking our spring-fed lake. | 961 |
| Team Center /ELC | You'll have this entire building to yourself conveniently located near our climbing wall and ropes course, one of the largest courses in the region. | 1,600 |
| Trailside Pavilion | Enjoy the fresh air and informal atmosphere for a meeting lakeside at this beautiful pavilion. | 6,188 |
| Chairman's Villa | Furnished with leather couches and a round table surrounding a hearthstone fireplace this private villa is perfect for small, personal meetings. | 600 |
Accommodations
| Facility | # of Rooms | # of Beds | Room Type | Bath Type | A/C |
|---|---|---|---|---|---|
| Single Rooms | 5 | 5 | Hotel-Like | Private | no |
| Double Rooms | 63 | 126 | Hotel-Like | Shared | no |
| Villas | 20 | 20 | Hotel-Like | Private | no |
| Chairmans Villa | 1 | 1 | Suite/Apartment Style | Private | no |
Catering
-
Breakfast Menu
Jump start a day of productivity with a hearty buffet or continental breakast.
>>> menu (PDF) -
-
Refreshment Breaks Menu
Your morning and afternoon breaks are available all day long and consist of a combination of fresh baked treats, fresh fruit and assorted beverages.
>>> menu (PDF) -
Hors D'oeuvres & Specialty Stations Menu
Our food is homemade, our ingredients are fresh and we will work with you to prepare a dining experience unique to conference centers.
>>> menu (PDF) -
Dinner Menus
Our staff of talented chefs is ready and willing to create any menu you would like from an elegant food and wine pairing to an authentic BBQ by the lake.
>>> menu (PDF) -
Entertainment Packages
Reward and get to know your workforce with a fun and informal entertainment package giving you the opportunity to socialize together as a group.
>>> menu (PDF) -
Beverage Menu
Enjoy our wide variety of cocktail/bar selections available to add to your special event.
>>> menu (PDF) -
Holiday Menu
Enjoy the property as your own winter wonderland and leave the stress of holiday planning & decorating to our talented staff while you relax by our hearthstone fireplace.
>>> menu (PDF)
Dining
-
The Lakeside Pavilion
Seating Capacity: 65
Picturesque view alongside the fishing dock of our tranquil spring-fed lake and sand volleyball court. -
The Trailside Pavilion
Seating Capacity: 250
Ideal for large social gatherings, this spacious pavilion comes equipped with a dance floor. -
The Mallard Room
Seating Capacity: 80
Breathtaking view overlooking our private lake and pool complex from inside, or on the terrace. -
The Drake Dining Room
Seating Capacity: 60
Just steps from the 24-hour Business Center, this Main Lodge room overlooks a surrounding garden. -
Hearthstone Lodge
Seating Capacity: 65
Experience an intimate dining experience by the fireplace in our Hearthstone Lodge. -
Poolside Patio
Seating Capacity: 28
Enjoy cocktails and hors doeuvres poolside at our private bar.
Services
| Service | Description |
|---|---|
| Courtesy Shuttle Service | Our clean, dependable shuttle will transport guests to and from the airport to your office. |
| On-site Conference Coordinators | Our professional staff will assist you in every step of your conference planning. |
| On-site Business Center | Conveniently located close to meeting rooms with copying, faxing, emailing, and other last minute services. |
| On-site Teambuilding Facilitators | Team building is a fun, rewarding way to accomplish your goals, build trust, and communication. |
| On-site Audio Visual Technicians | Available to assist you with any technical issue. |
| Executive Chef | Our food is homemade, our ingredients are fresh and we will work with you to accommodate any special dietary request. |
| Recreation Director | Our Recreation Director is available to organize guided nature walks, bocce ball tournaments, plus many other recreational activities. |
| Valet Parking Service | Valet parking and luggage service is available upon arrival and departure. |
| Special Entertainment | Requests for a pianist, magician, band, or maybe even a storyteller, can be arranged with prior notice. |
| Offsite Activities | Offsite excursions such as Niagara Falls, Casino Niagara or offsite golf, can also be prearranged. |
Technology
| Type | Description |
|---|---|
| LCD Projector | Complimentary ceiling mounted LCD Projector at no additional cost. On-site audio visual technicians are available to assist you during your meeting. |
| ELMO Video Presenter | Complimentary use during your meeting and on-site audio visual technician assistance to help set up the ELMO Video Presenter as needed. |
| Podium Wireless Conference Microphone | Complimentary use of wireless microphone and on-site audio visual technicians. |
| Slide Projection with built in Screen | Every meeting includes complimentary use as well as on-site technician assistance. |
| Image Projection Systems | Enjoy the CMP included use of this system in addition to on-site technician assistance during your conference. |
| Overhead Projectors with Stand | Every meeting includes complimentary use as well as on-site technician assistance to help your meeting run smoothly. |
| Cassette Audio Recorder | Available for your use during your stay at Beaver Hollow. |
| Photo CD Players | Every meeting includes complimentary use as well as on-site technician assistance. |
| Video Tape Players and Recorders (+ inch) | Enjoy complimentary use at no additional cost to you and technical assistance by our personal Beaver Hollow technicians. |
| Internet Access | Complimentary property-wide wireless and high speed internet access. |
Area Attractions
| Attraction | Description |
|---|---|
| Buffalo - Downtown | Broadway-style shows, world-class dining, unique shops, architectural treasures, waterfront trails, professional sports. |
| Byrncliff Golf and Resort | Championship 18-hole golf course, cross country skiing, miniature golf, and dining. |
| Casino Niagara | 1000 of most popular slots, 70 gaming tables, dining and shopping overlooking Niagara Falls/Clifton Hills. |
| Darien Lake Theme Park | Over 100 rides, shows, attractions for all ages, wet-&-wild water park, go-carts, and Avia Cirque. |
| Historic East Aurora | Center of Cultural Revolution, birthplace of Fisher-Price, eclectic shopping and dining. |
| HSBC Arena | Home to the NHL Buffalo Sabres, exciting shows and concerts, and much more. |
| Kissing Bridge | 36 Snow-covered slopes, two base lodges, equipment rental, tubing, snowboarding, and apres ski. |
| Letchworth State Park | "Grand Canyon of the East" with waterfalls, hiking trails, horseback riding, biking & skiing. |
| Niagara Falls Area & Attractions | Visitors to New York State wont want to miss Niagara Falls, one of the most astounding natural wonders on the planet. |
| Niagara Fallsview Casino | Largest gaming floor in Canada overlooking the Falls with shops, restaurants, and shows. |
Testimonials
- "I am still quite overwhelmed by the wonderful service, the facilities, the attention, the ease of setting up the meeting. The castle in the woods was wonderful."
Procter & Gamble
- "I have planned meetings all over the country in both traditional and non-traditional sites, but I will always measure my future meetings against the standards exhibited by Beaver Hollow."
Graphic Controls
- "Beaver Hollow is everything and more than we expected."
Wegmans
- "Beaver Hollow is a best in class operation. The staff is focused on ensuring the flawless delivery and execution of the guests' experience. Beaver Hollow is always the target destination for our off-site planning session."
RSA
- "Everyone on our team was thrilled to visit Beaver Hollow again this year. There is something for everyone to do. Beaver Hollow is a great place to have a good time and get away from the work environment."
Fisher Price
- "Everyone was welcomed with a warm smile and was made to feel at home from beginning to end. I wish I could remember all the compliments about the gorgeous setting, the variety of fun activities and the friendly efficiency of the entire staff. Many said it was the best wedding they had ever attended."
Pamela Pollock
- "What can I say but thank you, thank you, thank you! Everything was outstanding from the accommodations, the food, the teambuilding, the facilities and especially the staff. Beaver Hollow is a first class establishment; be sure to expect our group again next year."
University at Buffalo
- "Meetings can actually be fun for the company contact (me) when I know that everything behind the scenes is being taken care of."
Leki USA
- "We had a wonderful three day meeting. The service was superb with personal touches' all the way. Bonfire and smores were a huge hit in the evening. The meals were all fabulous."
Procter & Gamble
